Guidance

Asylum, migration and integration fund: privacy notice

Updated 19 April 2021

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This publication is available at https://www.gov.uk/government/publications/asylum-migration-and-integration-fund-privacy-information-notice/asylum-migration-and-integration-fund-privacy-notice

New data protection legislation came into force in the UK on 25 May 2018. The new laws update current data protection legislation including the Data Protection Act 1998, increase the privacy protection of all UK and EU citizens, and reduce the risk of data breaches. It applies to all public and private organisations processing personal data.

Article 56 of the asylum, migration and integration fund (AMIF) regulations require the UK Responsible Authority (UKRA), as the managing authority for the programme, to monitor and evaluate AMIF-funded activities. In order to conduct monitoring and evaluation (including the summative assessment) and to ensure compliance, the collection of personal data is required.

The data controller for AMIF personal data

The UKRA is the controller for all personal data required to help deliver the AMIF programme under the terms of its AMIF Funding Agreement.

The UKRA will be processing personal data in the AMIF programme according to the following lawful basis:

Article 6(1)(e) of the UK General Data Protection Regulation (UK GDPR):

processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

The lawful basis for controlling or processing `special category’ data under AMIF is Article 9(2)(g) UK GDPR:

processing is necessary for reasons of substantial public interest, on the basis of Union or member state law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;

Types of personal data that will be collected

Depending on the nature of activities of the AMIF-funded project and the indicators listed under each activity, the following information for each direct or indirect beneficiary where these are individuals may be collected:

  • name of the individual
  • address
  • postcode
  • nationality
  • gender
  • type of activities engaged in (e.g. employment and/or housing assistance, training)
  • duration of support
  • intensity of support
  • details of any payments/monies received

How personal data will be shared and used

Your details will be stored securely and retained in compliance with UK GDPR and the new Data Protection Act. This information will be used to monitor, audit and evaluate this project and to report to the asylum, migration and integration fund for monitoring and evaluation purposes.

Your details will be used to support the AMIF programme research and evaluation activities. The UKRA will need to share all or some of your personal data with the national evaluator and national auditors of the AMIF programme.

The UKRA will not give any personal data to any other organisation unless needed for the purpose of the evaluation and will instruct them not to use it to contact individuals for any reasons not connected with the purpose of the national evaluation of the AMIF programme 2014 to 2020 or other matters directly relating to the evaluation.

If the UKRA has to pass on the data, it will only provide what is needed, and if possible will remove details that might identify individuals personally. The UKRA will not transfer personal data outside the European Union, to third countries or international organisations.

The UKRA will not keep your personal data for longer than it needs but as a minimum, will retain data for 2 years after the closure of the 2014 to 2020 AMIF programme in line with the asylum, migration and integration fund document retention guidance to ensure the UKRA meets reporting obligations and to demonstrate compliance with EU requirements.

Individual’s rights

AMIF participants cannot claim the following rights in terms of AMIF personal data:

  • right to erasure (“right to be forgotten”)
  • right to portability of their data

The data collected is your personal data, and you have the right, subject to lawful data requirements to:

  • see what data we have about you
  • ask us to stop using your data
  • ask us to delete your data, or to correct your data if there is no longer a justification to process it
  • lodge a complaint with the Independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law

Automated decision making

Your personal data will not be subjected to automated decision making.

Contact details

The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 Email: [email protected]

If you would like further information about the programme and your personal information please contact the AMIF Programme at [email protected]

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