Guidance

Commercial capability: contract management standards

Guidance from the Crown Commercial Service on contract management standards.

• From: Crown Commercial Service
• Published: 27 June 2014
• Last updated: 8 February 2021 — See all updates

Documents

Contract management principles

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Contract management framework summary

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Contract management framework summary of Areas 1 to 11

ODT, 7.91 KB

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Appendix A: example monitoring schedule

ODS, 21.8 KB

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Contract management principles

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Contract management framework summary

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Appendix A: example monitoring schedule

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Details

In December 2013 the Cabinet Office published a review of contracts held by G4S and Serco across all departments.

The review highlighted areas of focus for departments as the civil service continues its efforts to improve commercial expertise across government. Themes such as performance management, change management processes and incentives for service improvements were highlighted as priorities.

Following this publication, in consultation with departments, the Crown Commercial Service (CCS) has developed:

• contract management principles – a set of cross government principles that support our approach to contract management and work alongside departmental contract management manuals and guidance

• contract management framework summary – a summary of the basic activities to take on during the operational phase of the contract, based on the National Audit Office (NAO) Good practice contract management framework, December 2008. Areas 1 to 8 were used to assess the contract management arrangements as part of the Cross Government Review of Major Contract

• contract management operating model overview – a generic model of the main functions needed in contract and supplier management

Also, the contract, supplier and innovation management team at CCS has created a collection of contract management standards and templates for the use of public sector contract managers. These have now been replaced by an updated cross government Contract Management Best Practice Guide and Toolkit.

The Government Commercial Function (GCF) published the guide and toolkit on their Knowledge Hub website. Instructions on how to access the interactive version of the guide on Knowledge Hub can be found at the bottom of this page.

The updated Contract Management (CM) guide is based on National Audit Office (NAO) contract management guidance and recommendations in their latest related reports, including the NAO Contract Management Best Practice Guide 2008 and ‘Commercial and Contract Management: Insights and Emerging Best Practice 2016’ guidance.

The CM guide has also been fully cross referenced with the latest Government Commercial Operating Standards.

Guidance for accessing the CM guide on GCF KnowledgeHub page (please note that access to GCF KnowledgeHub is available for public sector organisations only):

If you have not already signed up to KnowledgeHub, you will need to register as a user of the Hub.. You will then be asked to update your profile and accept the terms of use (scroll right to the bottom of the page).

Once you have access, you should see a banner to join the Government Commercial Function Community at the top of the page. Simply click the join button.

When you have done this, the full guidance and all templates can be accessed by clicking the ‘CM Guide’ heading on the main Knowledge Hub GCF page.

You can then view and download the guidance and tools.

Published 27 June 2014
Last updated 8 February 2021 + show all updates

1. 8 February 2021

   Uploaded attachments in open format versions and removed broken links

2. 24 January 2018

   new links added to KHub

3. 18 January 2018

   new CM standards link provided

4. 13 January 2017

   CCS contract management standards have been updated

5. 26 October 2016

   CCS contract management standards have been updated

6. 23 May 2016

   Updated standards document

7. 1 December 2015

   Added latest version of the contract management standards contract management team overview.

8. 16 October 2015

   Contract Management Standards guidance updated with latest version

9. 28 September 2015

   Uploaded new CM standards guidance V25

10. 18 September 2015

    Updated contract management standards guidance.

11. 24 July 2015

    Added updated version of contract management standards document

12. 27 June 2014

    First published.