Guidance

Privacy policy for correspondence relating to modern slavery reporting

Published 15 October 2018

© Crown copyright 2018

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected].

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This publication is available at https://www.gov.uk/government/publications/contacts-database-for-guidance-on-modern-slavery-reporting/contacts-database-for-guidance-on-modern-slavery-reporting-privacy-policy

This page explains what kind of personal information the Home Office holds about you, how it’s protected and how you can find out about it.

What personal information the Home Office holds about you

If you have received a letter from the Home Office in about your organisation’s modern slavery statement, the Home Office holds the following information about you:

  • your personal details: your name and job title

Purpose

To enable the Home Office to contact organisations who are likely to be in scope of Section 54 of the Modern Slavery Act 2015 about their obligations under this act.

Public task: processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller, such as:

  • the exercise of a function of the Crown, a Minister of the Crown, or a government department
  • the exercise of a function conferred on a person by an enactment
  • the exercise of a function of either House of Parliament or
  • the administration of justice

Section 54 of the Modern Slavery Act 2015 requires certain organisations to publish annual slavery and human trafficking statements. The Home Office is responsible for ensuring organisations in scope of the act are complying.

How the Home Office protects your personal information

The Home Office will:

  • only ask for what’s needed
  • make sure nobody has access to it who shouldn’t
  • only keep the information for as long as it’s needed
  • not make it available for commercial use

Sharing your information

Company information with personal data removed may be shared with other government stakeholders and the Behavioural Insights Team (a social purpose company which is part-owned by the Cabinet Office) for the purpose of analysis to inform business engagement activities. There are some cases when your information can be shared for other reasons, for example, to prevent crime.

Asking to see your information

You can ask to see the personal information the Home Office holds about you. You should address your request to the ‘Data Protection Officer’. There is no charge. Sometimes the Home Office can withhold information, for example, to protect national security.

You can also ask that the Home Office rectify your data, object to or ask it to restrict the processing of your data as described in the General Data Protection Regulation. Such requests should also be made to the ‘Data Protection Officer’.

How to make a complaint

If you’re unhappy with the way the Home Office handled your personal information, you can contact the ‘Data Protection Officer’ at the Home Office:

Office of the DPO, Peel Building,
2 Marsham Street
London SW1P 4DF

[email protected]

020 7035 6999

If you’re unhappy with the answer or need any advice, contact the Information Commissioner’s Office (ICO). The ICO can investigate your complaint and take action against anyone who has misused personal data.

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