FOI2020-09475 Software systems
Published 19 September 2019
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Dear
I am writing in response to your email dated 02 August 2019. I am treating your correspondence as a request for information under the Freedom of Information Act 2000 (FOIA).
Could I please ask the following questions relating to your software systems?
Finance system:
- Who is your current provider?
- When does the contract expire, and do you have extension options?
- What is the value of the contract?
- What modules do you use e.g. general ledger?
- What is your budget?
- When did the contract start?
Procurement system:
- Who is your current provider?
- When does the contract expire, and do you have extension options?
- What is the value of the contract?
- What is your budget?
- When did the contract start?
Invoicing:
- What is your current invoice process?
- Do you have an electronic invoicing system in place?
- If so, when does this expire and is there extension options?
- Who is the current provider?
- What is the value of the contract?
- What is your annual paper usage?
In response to your queries, I have completed a search for the information within the Defence Electronics & Components Agency (DECA), and I can confirm that we do hold information in scope of your request.
DECA currently use the BAAN system for finance, procurement and invoicing and use all applicable modules. The contract started in 2017 and is due to expire in 2021. This contract value is between £150,000 - £250,000 per year.
With regards to our paper usage, under section 21 of the Freedom of Information Act 2000, this information is already available within the public domain and can be found detailed on page 25 of our Annual Report and Accounts published on our web pages
If you are not satisfied with this response or you wish to complain about any aspect of the handling of your request, then you should contact me in the first instance. If informal resolution is not possible and you are still dissatisfied then you may apply for an independent internal review by contacting the Information Rights Compliance team, Ground Floor, MOD Main Building, Whitehall, SW1A 2HB or by e-mailing [email protected]. Please note that any request for an internal review must be made within 40 working days of the date on which the attempt to reach informal resolution has ended.
If you remain dissatisfied following an internal review, you may take your complaint to the Information Commissioner under the provisions of Section 50 of the Freedom of Information Act. Please note that the Information Commissioner will not investigate your case until the MOD internal review process is complete. You can find further details of the role and powers of the Information Commissioner on the Commissioner’s website.
Regards
DECA FOI