Guidance

A4/2023: Housing Benefit Award Accuracy Initiative for the financial year ending March 2024

Updated 4 January 2024

Who should read

All Housing Benefit (HB) staff

Action

For information

Subject

Housing Benefit Award Accuracy Initiative for the financial year ending March 2024.

Guidance manual

The information in this circular does not affect the content of the HB Guidance Manual.

Queries

You can get extra copies of this circular/copies of previous circulars

For queries about the technical content of this circular, contact: [email protected]

If you need to ask about the distribution of this circular, contact: [email protected]

Crown Copyright 2023

Recipients may freely reproduce this circular.

Introduction

1. The Department for Work and Pensions (DWP) will continue to work with local authorities (LAs) to tackle fraud and error through the Housing Benefit Award Accuracy (HBAA) Initiative from 3 April 2023 onwards and has secured funding of approximately £10.9 million for the financial year ending (FYE) March 2024.

2. This circular sets out all the details of the HBAA Initiative for FYE March 2024. The funding is designed to support LAs undertaking the prescribed activities to proactively identify unreported changes and make sure the right amount of benefit is paid to the right person at the right time.

3. In consultation with LA representatives on the Practitioners’ Operational Group (POG), the Local Authority Partnership, Engagement and Delivery (LA-PED) division has agreed that participation should be in line with the Verify Earnings and Pensions (VEP) service. In other words, we shall assume that LAs will participate unless they provide exceptional reasons not to.

4. Examples of exceptional reasons/circumstances could include a cyber-attack, loss of IT or building.

5. An all LA call was held on 14 March 2023. A recording of this call can be found on Glasscubes (posted on 24 March 2023).

Background

6. The Spending Review of 2020 awarded DWP funding for a five-year period to support the baring down on HB Fraud and Error via the HBAA initiative.

7. The first two years of the programme were impacted by LAs capacity to deliver the Initiative because of the COVID-19 pandemic and consequently it was run on the basis of LAs ‘opting in’. However, the Initiative became mandatory for LAs to participate from year three onwards.

HBAA Initiative funding for FYE March 2024

8. The launch letter for FYE March 2024 (Year four) was sent to all LAs on 23 February 2023, providing details of DWP’s plans to continue focusing on improving award accuracy for HB with effect from 3 April 2023.

9. LAs participating in the initiative for FYE March 2024 will receive additional funding to enable them to undertake the following activities:

  • HB Full Case Reviews (FCRs)

  • HB Matching Service (HBMS) referrals, including:

    • Self-employed Earnings Reviews (SERs)
  • the correct recording of all case information on LA IT systems. It is vital that LAs record case information accurately, including outcomes.

10. The frequently asked questions (FAQs) on the Initiative have been shared with LAs and version 2 is available on Glasscubes in the HBAA Initiative folder. This will be updated shortly for FYE March 2024. LAs will be advised once this has happened.

11. Funding for FYE March 2024 was secured in the 2020 Spending Review. The settlement from HM Treasury included funding up to FYE March 2025. DWP has assured HM Treasury the funding will be used to pay for additional staff or to backfill for existing staff.

12. However, LAs are allowed some flexibility to spend the funding on relevant activities carried out in connection with administering the HBAA Initiative. This could include the purchase of software that will make the HBAA Initiative review process more effective. Any use of robotics solutions must be in line with DWP policy. LAs should refer to the letters from Paul Selby sent by email to LAs on 15 February and 3 June 2021.

13. LAs who choose to use part of the funding to purchase software should notify DWP at [email protected] as soon as possible with details of what has been purchased and the amount and/or percentage of funding used. This information is required to form a complete picture of LA performance and potentially to help identify and share process efficiencies.

14. LAs should note that if the option is taken to use funding for non-staffing solutions, full performance will need to be maintained.

Volumes and maximum funding amount payable to each participating LA

15. The volumes and funding amount payable to each LA is provided at Annex D. These amounts will be confirmed in an HB subsidy circular, and a single payment paid into LA bank accounts in April 2023.

16. LAs are asked to complete activities monthly leading to 100% completion of their funded activities by the end of the 12 months. Funding continues to be based on the same unit costs as previous years, so individual LA allocations should be broadly similar to FYE March 2023 volumes and funding:

  • FCRs £21.43

  • SERs £31.16

  • HBMS £13.26

17. Do note that these unit costs are averages and we acknowledge that the complexities of some cases will mean that more time is needed to complete some reviews.

18. The FYE March 2024 national funding figure for FCR is relatively similar to the FYE March 2023 figure. This contrasts with the HBMS and SER funding figures which both decreased by 15% from the year before.

19. The decrease in funding is driven by the reduction in HB caseloads. The HBMS and SER caseloads decrease every year, but FCR caseloads stay constant as we select the top 400,000.

Performance management approach

Management information and performance

20. This is a summary of HBAA Initiative outcomes (Oct 2020 to March 2022 – Years 1 & 2)

Year 1 (Oct 20–Mar 21)

HBAA initiative Number completed % with overpayment % with underpayment % with change to entitlement
FCRs 88,800 26% 9% 34%
HBMS 21,800 16% 1% 16%
SERs 23,600 14% 4% 18%

Year 2 (Apr 21-Mar 22)

HBAA initiative Number completed % with overpayment % with underpayment % with change to entitlement
FCRs 177,000 28% 9% 37%
HBMS 43,600 16% 1% 16%
SERs 34,200 10% 2% 12%

Note: Number of completed reviews in the tables have been rounded

21. LA-PED division’s Performance Development Team (PDT) receives regular performance information on the Initiative’s activities. PDT monitors this information and engages directly with LAs where volumes of activities undertaken do not appear to be in line with funding expectations. PDT will also consider the quality of outcomes being achieved and would like to work with LAs to better understand the underlying factors that may be influencing variations in these outcomes.

22. PDT sends performance information letters to individual LAs, which include both volumes of activities and the outcomes declared (in other words, changes in benefit entitlement).  

23. It is for individual LAs to profile completion of their activities. However, for performance management purposes, the assumption will be that LAs will complete 100% of their funded activities, consistently month on month, over the 12-month duration of the Initiative.

24. PDT’s Performance Relationship Managers continue to undertake their routine regular calls with HB service managers within each LA. LAs should use this opportunity to discuss the HBAA Initiative and to provide details of their delivery plans.

25. Many LAs will also be aware that PDT offer a free professional consultancy support. If any LA wish to work with them on this, or any aspect of HB service delivery, they will assign someone to provide this support. LAs can contact PDT at [email protected]

Recovery of funds

26. DWP may have to seek the recovery of some or all the funding where after working with an LA over a period, performance improvement has not been realised or sufficient evidence of exceptional circumstances has not been provided. Examples of exceptional circumstances have been given in paragraph 4 of this circular.

HBAA Indicator scores

27. DWP temporarily paused the issue of the HBAA Indicator scores to allow LAs to concentrate on the Initiative. LA-PED plans to start issuing the HBAA Indicator scores in the near future and details will be notified to LAs in due course.

FCR activity

Definition of the FCR activity

28. An FCR requires the LA to look at and consider all the current claim details and evidence associated with the claim, as well as any other fresher information or evidence they can source for the weekly HB award to be reviewed.

29. We are not prescribing how LAs undertake these reviews. The key elements are that LAs should:

  • review and validate whether the current information associated with the claim remains correct

  • seek evidence from the claimant and or their representative, either face to face, over the phone, digitally or by post

  • use all available data including digital (where appropriate), with the aim of identifying any changes of circumstances and recalculating a claimant’s HB award accordingly.

Targeted FCRs

30. From 3 April 2023, LAs will need to undertake FCRs on their share of the top 400,000 HB cases identified nationally by the HBAA risk score.

31. The risk model predicts the probability of an HB case having a change of circumstance and is a good predictor of the likelihood that a case has an unreported change of circumstances. It also predicts that LAs will get the greatest return on investment by reviewing high risk cases.

Data description

32. In January 2020 the ‘Risk Based’ caseload data LAs historically received with their HBMS referrals was decommissioned, whilst a new methodology was developed and tested.

33. From March 2020, all LAs started to receive their Caseload Risk Data as part of their monthly HBMS files delivered via Transfer Your Files. Each ‘live’ HB claim, informed by each LAs’ latest Single Housing Benefit Extract (SHBE) return, is assigned a ‘risk’ score, with claims ranked from highest risk to lowest risk in the report.

34. The top 400,000 cases attracting the highest risk scores are identified separately at a national level, apportioned, and then marked accordingly within each LA’s monthly data.

35. LAs are asked to undertake an FCR on at least the volume of cases funded, starting with those with the highest risk scores. Where the LA has already undertaken an FCR within the previous 12 months, the LA will need to determine the value of undertaking a further review on a case-by-case basis. If the LA chooses not to review the case again, they should move onto the next suitable case on their risk score list for consideration. (see paragraphs 47 to 53 ‘Skipping’ cases and deletion of non high-risk cases)

36. Where volumes of separately identified high risk cases are lower than expected (in other words, based on the resource funded to undertake FCR activity) then the LA should consider undertaking additional FCRs based on the next suitable case on their risk score list.

37. The Caseload Risk Data will be refreshed monthly. LAs are likely to see fluctuations in those cases marked as high risk due to a number of factors, such as changes in the live caseload, changes to HB claimants’ circumstances or seasonal factors built into the DWP risk model, which allocates the risk score.

38. LAs should note there is no expectation to action all cases scored as a high risk within the month the data is received. FCR case volumes should be profiled to be conducted over the operational year (end of FYE March 2024). Refreshed data will see changes each month to the volumes communicated.

Data delivery

39. LAs will recognise the Caseload Risk Data through the following file name AOBWR627_LAID_RISK.csv.

40. LAs will be expected to identify volumes of cases from the file each month and upload into their IT Systems to commence FCR intervention activity. LA IT software supplier guidance is available to support LAs in the uploading of cases in a format acceptable to your IT System.

41. The first download of data (HBMS File) in scope of FYE March 2024 activities was issued to LAs between the week commencing 6 March 2023 and the week commencing 27 March 2023 (weeks one to four of the HBMS data sharing cycle).

42. The final download of data (HBMS File) in scope of FYE March 2024 activities will be issued to LAs between week commencing 5 February 2024 and week commencing 26 February 2024 (weeks one to four of the HBMS data sharing cycle).

Supported accommodation (Specified exempt) and temporary accommodation HBAA Initiative guidance

43. The HBAA risk model predicts that supported accommodation and temporary accommodation cases are of a higher risk than the average HB case and are, therefore, more likely to have a change in a 12-month period.

44. LA-PED has listened to feedback from LAs who believe that the way in which they manage supported accommodation and temporary accommodation cases assists in identifying changes as they happen. Research confirms that although these types of cases are classified as high-risk, they may have low impact on benefit recalculation.

45. LAs do not need to default to supported accommodation and temporary accommodation cases for FCR purposes and can select from lower risk cases provided that LAs:

  • are assured that the relationships with the supported accommodation and temporary accommodation providers are robust and that they share all necessary changes timeously

  • have other processes in place to manage and capture all changes in relation to supported accommodation and temporary accommodation caseloads

  • consider carrying out an FCR on individual supported accommodation and temporary accommodation cases where it would be appropriate to do so.

46. If an LA decides that they will not carry out FCRs on supported accommodation and temporary accommodation cases due to reasons listed above, we strongly recommend that a small sample of cases are chosen regularly to ensure systems and processes are effective in capturing changes.

‘Skipping’ cases and deletion of non high-risk cases

47. The risk model selects cases where there is a likelihood of a change occurring and not of an overpayment occurring.

48. See paragraph 28 for the FCR definition. Those LAs who participated in the Initiative for years one, two and three may have already reviewed some of the cases marked with a ‘Y’ as high risk.

49. If the same cases appear as high risk that have already been recently reviewed, in other words within past 12 months, LAs may move to cases further down the list. Where these are not marked with a ‘Y’ LAs should use local knowledge of their caseload to then select the most appropriate cases for review.

50. For LAs who are new to HBAA, the risk model should be followed to review the cases marked as high risk. LAs can then start skipping cases as described above when they are sure the cases marked as high risk have already been reviewed.

51. LAs do not necessarily have to delete all the cases without the ‘Y’ indicator (for high-risk cases) as per IT software supplier risk file loading instructions. As an example, if an IT software supplier loading instruction states:

  • “Column N - You may want to remove records that do not have column N - top 400k equal to Y from the csv file. That way LAs can concentrate on these records. Then delete this column.”

  • An LA may wish to ignore this or may need to look at cases without a ‘Y’ and by default a lower ‘risk rating’.

Filtering toolkit

52. Some LA IT software suppliers may already have provided functionality that assists LAs filtering cases where recent FCRs have been undertaken.

53. However, for LAs who need additional functionality filtering their cases, a bespoke excel spreadsheet with user instructions has been provided and uploaded to Glasscubes for the benefit of LAs. This can be found within each of the IT software supplier areas and in the HBAA folder in the LA Data Share (All LAs) area. The documents are:

  • primary spreadsheet for HBAA reviews (Excel document)

  • HBAA high risk spreadsheet – filtering procedure (Word document)

Actions for LAs in preparation for April 2023

54. Accurate MI recording is a vitally important part of the Initiative for all component parts (after actioning the FCRs, SERs and HBMS cases).

55. To support performance monitoring, it is important that LAs who receive funding for the FYE March 2024, fully and accurately record information in line with guidance on their IT systems, to enable capture of MI through SHBE for FCRs, SERs and HBMS referrals.

Setting the intervention

56. Set an intervention on your systems for all FCRs and HBMS/SER referrals. This will ensure the recording of an R Record (Fraud Intervention Record) within SHBE and the accurate collation of MI for the total HBAA case volumes undertaken by LAs.

57. FCR interventions should be identified by selecting ‘High Risk Score Case Referral from HBMS’ from the drop-down menu.

58. HBMS/SER interventions should be identified by selecting ‘HBMS Data Match Referral’ from the drop-down menu.

Recording the outcome

59. LAs should follow the guidance and use the new change source codes to record outcomes:

  • LAs should be using FCR (SHBE code 21) from the dropdown and not LAINTREV [SHBE code 8]

  • LAs should also be using HBMS (SHBE code 20) from the drop-down menu for HBMS referrals.

60. More details on the process for setting and recording outcomes within LA IT systems for all HBAA interventions is included within HBAA Initiative process guides, held within IT software supplier areas on Glasscubes.

61. For those LAs who participated in HBAA year three, the last date for input of an FCR/SER/HBMS intervention start date on their LA IT systems, to count towards year three performance will be the day prior to you taking a copy of your SHBE to be submitted to DWP during:

  • SHBE Week one LAs – Week Commencing 27 February 2023

  • SHBE Week two LAs – Week Commencing 6 March 2023

  • SHBE Week three LAs – Week Commencing 13 March 2023

  • SHBE Week four LAs – Week Commencing 20 March 2023

62. LAs should continue to follow-up and record outcomes for all interventions set up on their IT systems in line with details in Paragraph 61, to ensure all data is captured and reported for year three. It should be noted that DWP refreshes its data for two to three months after the March 2023 SHBE returns to ensure all information is captured.

63. LAs can monitor their own performance for Year four by using:

  • SHBE returns which provide intervention starts and associated outcomes for both HBMS/SERs and FCRs. Noting that only interventions commenced after the day on which you took a copy of your March 2023 SHBE will count towards year four performance.

Management information – Accurate recording

64. Paragraph 9 explained that a key component of the HBAA Initiative is the correct recording of cases and the return of MI to DWP via SHBE.

65. There has been a strong collective focus between DWP and LAs on processes and the correct recording of information on front end LA IT Systems, during the FYE 2023, to ensure that the MI via SHBE, in support of FCR/SER/HBMS performance, is as accurate as possible.

66. LAs should continue to assure themselves that all activity is correctly recorded by all agents, so that the MI derived from SHBE by DWP provides an accurate account of their HBAA performance. This is important as the risks of inaccurate MI can result in understated performance and the clawing back of funds.

67. To assist LAs in this activity they should:

  • ensure all staff actioning cases are familiar with the HBAA Initiative process guidance, adjudication circular and are compliant with the standards set

  • read the IT software supplier guidance to ensure the right codes are being used in the right outcome circumstances – noting that HBMS/SER interventions must be set from the HBMS referral and not as stand-alone interventions

  • engage DWPs Performance Relationship Managers and LA IT software suppliers where they are struggling with the accurate recording of HBMS/SER activity on their ‘front end’ IT systems and SHBEMI.

68. The actual SHBE fields DWP will be monitoring is:

Fraud and Error (F&E) detection activities record

  • Field 171 - Date Fraud activity initiated

  • Field 173

    • Record as Code 1 = High risk score referral from HBMS (Used for HBAA Full Case Reviews informed by Risk data)

    • Record as Code 2 = HBMS Data Match Referral (Used for HBAA HBMS/SER Referrals)

  • Field 175 - Date Fraud and Error detection activity completed

  • Field 176 - Outcome

  • Field 320 - Unique T-record identifier

Change record

  • Field 50 - Weekly HB entitlement before change

  • Field 248 - New weekly HB entitlement after the change

  • Field 251 - Date LA first notified of change in claim details

  • Field 253 - Date change of details are effective from

  • Field 254 - How was the change identified?

    • Record as Code 21 = Full Case Review (Used for HBAA Full Case Reviews informed by Risk data
    • Record as Code 20 = HBMS (Used for HBAA HBMS/SER referrals)

These are new options on the LA IT ‘front end’ drop down menu.

  • Field 255 - Date supersession decision was made on the HB claim

  • Field 320 - Unique T-record identifier

Error record

  • Field 264 - Weekly HB underpayment

  • Field 265 - Total HB underpayment

  • Field 320 - Unique T-record identifier

  • Field 337 - Total HB overpayment

  • Field 338 - Weekly HB overpayment

  • Field 339 - Start date of payment error period

  • Field 340 - End date of payment error period

  • Field 341 - What was the cause of the overpayment

69. It is imperative that LAs are compliant with their IT supplier guidance in recording information both fully and accurately on the front-end IT Systems for activity relating to:

  • fraud and error detection

  • change

  • error

70. These data fields will feed the SHBE fields against which DWP will extract MI as detailed above.

71. It is essential that LAs put processes in place to ensure compliance in the accurate recording of FCR and HBMS/SER information on front end IT Systems, which in turn is captured via SHBE to inform DWP MI reports. Failure to comply will impact both LA’s and DWP’s ability to effectively monitor performance and result in potentially unproductive engagement with your LA by PDT.

72. LAs should engage with their LA IT supplier where they have any queries about their LA IT supplier guidance to make sure they are recording all required MI correctly.

73. Specifically, LAs should ensure that:

  • FCR ‘Reason for Fraud and Error Detection Activity’ is captured as ‘Code 1 – High risk score referral from HBMS’ (SHBE Field 173)

  • HBMS/SER Reason for Fraud and Error Activity is captured as ‘Code 2 - HBMS Data Match Referral’ (SHBE Field 173)

74. LAs must not use ‘Code 1 = High risk score referral from HBMS’ to identify the setting up of any other fraud detection activity, not directly attributed with the new Caseload Risk Data or Code 2 = HBMS Data Match Referral to identify the setting up of fraud detection activity, not directly attributed with HBMS/SER referrals. This is to avoid the corruption of data extracted by DWP from SHBE to monitor LA performance.

75. Similarly, when recording the source of a Full Case Review’s change in circumstances (Field 254) LAs should identify via Code 21 Full Case Review. This is a new option on the dropdown menu and supersedes the setting of Code 8 LA Intervention Review. When recording of the source of a HBMS/SER change in circumstances (Field 254) LAs should identify via Code 20 HBMS.

76. The SHBE timetable of returns for FYE March 2024 is provided at Annex C.

HBMS referrals, including SERs

Data description

77. LAs already receive HBMS referrals monthly. All HBMS referrals issued to participating LAs need to be actioned. In addition to the 4 self-assessment income business rules, there are 23 other rules (27 rules in total). A list of the rules can be found at Annex B. Additional information on the rules can also be found by accessing the HBMS Rules Guide, which is available on Glasscubes.

78. The self-employed data consists of four HBMS business rules, as follows:

  • HBSA002: a separate business rule which identifies non declared self- employed earnings under £10,000

  • HBSA003: highlighting potential discrepancies between earnings declared by the HB claimant/partner to HM Revenue and Customs (HMRC) and LA IT Systems (potential overpayments)

  • HBSA004: highlighting potential discrepancies between earnings declared by the HB claimant/partner to HMRC and LA IT Systems (potential underpayments)

  • HBHB405: identifies cases where no change has been made to self-employed earnings notified to the LA within the last 12 months.

79. It should be noted that cases of non-declared earnings that exceed £10,000 are identified and submitted direct to DWP Fraud Investigations for considered action. LAs do not receive these referrals.

80. In April 2023, HBSA002, HBSA003 and HBSA004 rules will be updated to match data against the tax year 2021 to 2022. Details of this change will be notified to LAs via the LA Welfare Direct bulletin.

Data description

81. During FYE March 2024, each LA will continue to receive the HBMS referrals (including SERs) as part of their monthly HBMS suite of rules.

82. The first download of data in scope of FYE March 2024 activities was issued to LAs between week commencing 6 March 2023 (Week 1 of HBMS data sharing cycle) to week commencing 27 March 2023 (Week 4 of HBMS data sharing cycle).

83. The final download of data in scope for FYE March 2024 activities will be issued to LAs between week commencing 5 February 2024 (Week 1 of HBMS data sharing cycle) and week commencing 26 February 2024 (Week 4 of HBMS data sharing cycle).

84. This will constitute 12 monthly downloads of data and will form the baseline referral volumes against which HBMS activity will be monitored.

Additional HBMS fraud intervention MI

85. There are also additional HBMS MI fraud intervention requirements supported and captured by front end IT Systems, which populate the following SHBE Fields:

86. Fraud and Error detection activities record:

  • Field 316 – If activity resolves an HBMS referral provide the RMS number. Annex A provides guidance on which codes to utilise

  • Field 317 – HBMS Rule ID

  • Field 318 – Date of HBMS Match

  • Field 319 – If resolution of HBMS referral does not result in a financial adjustment, please indicate the reason why.

87. Again, it is essential that LAs familiarise themselves with ‘front end’ IT fields that require completion, to ensure this information is correctly recorded and captured for reporting purposes.

88. A key aspect of the initiative linked to receipt of funding is that LAs comply with the correct recording of cases and the return of MI to DWP.

89. LAs should refer to the HBMS Rules Guide available on Glasscubes, which has been revised to better support the accurate completion and submission of HBMS MI spreadsheet returns.

HBAA Initiative funding allocations methodology and estimated volumes

FCR allocation methodology

90. There will be around 400,000 FCRs conducted over an annual period, nationwide. DWP has secured funding on this basis, using a unit cost of £21.43 per review. Each LA has been allocated funding based on the average number of their caseload that appears in the top 400,000 cases nationally in the period January to December 2022.

FCR volumes and funding

91. Funding was calculated for each LA separately and is based on an expected volume of FCRs. These can be scheduled throughout the financial year. However, it is expected that they should be as evenly spread as possible throughout the year.

92. The national number of high-risk FCRs we are asking LAs to conduct in FYE March 2024 (year four) is approximately 400,000; this is the same number as in FYE March 2023. However, please note that there may be differences for individual LAs’ annual allocation of FCRs between FYE March 2023 and FYE March 2024. This will be as a result of any changes in an LA’s caseload composition over the last year that we observed on SHBE.

93. Also note that the national number of HBMS and self-employed review (SER) matches in FYE March 2024 will decrease by 15% compared with the year before. This decrease is driven by the reduction in HB caseloads. And as with FCRs, please note that changes in any specific LA’s HBMS and SERs allocation will depend on local changes in each LA’s caseload mix.

FCR unit costs calculation

94. The unit costs of £21.43 is based on an FCR taking 57 minutes. This average was derived from the FCR pilot involving 16 LAs. LAs taking part reported an average duration of 24 minutes as the time taken to conduct an FCR. However, there was a lot of variation depending on the complexity of the case. LA-PED consulted with several LAs and agreed to increase the unit cost to £21.43 (57 minutes) to account for complex cases and the cost of HB debt collection, appeals and any supporting clerical administration.

95. The risk model used to calculate the risk associated with an HB case has a seasonal element and as such there will be some months when you have a much higher or lower number of cases in the top 400,000. As stated previously, we encourage LAs to spread the full case review work over the course of the year and not allow cases to build up towards the end of the year.

HBMS referrals allocation methodology

96. The total funding for completion of all HBMS referrals (not including SERs – see below for separate detail) was determined by calculating the cost of actioning all referrals issued in FYE March 2019, and adjusting this, using forecasts for FYE March 2022. The unit cost is £13.26.

97. The funding allocation for each LA has been determined by calculating the percentage of the national caseload accounts for (as of October 2022) and applying this percentage to the total funding pot.

98. It has been calculated on this basis so that those LAs who already manage the accuracy of their HB caseload are not losing out.

SER allocation methodology and funding

99. As opposed to the other HBMS referrals, the total funding for the SERs was based on the forecasted self-employed caseload for April 2022, using a unit cost per review of £31.16.

100. The funding allocation for each LA has been determined by calculating the percentage of the national self-employed caseload that their self-employed caseload accounts for (as of October 2022) and applying this percentage to the total funding pot.

101. It has been calculated on this basis so that those LAs who are already proactive in reviewing their self-employed caseload do not lose out.

SER volumes

102. The volumes of SER referrals are expected to reduce throughout FYE March 2023 as cases move to Universal Credit or have a change of circumstance.

103. If an LA believes the volume of SER referrals (Annex D) is not an accurate reflection of the volume of self-employed cases for their authority, they will need to ensure that all self-employed cases are accurately recorded on their HB IT system and ultimately SHBE, so that funding can be more accurately allocated in future years.

104. The total funding allocation is lower than that issued in 2022 as it is based on the forecasted self-employed caseload for FYE March 2024.

105. The unit costs of £31.16 is based on a review length of 82 minutes. This is the same amount as previously provided for the SER in 2019 and includes an element for overpayment recovery action and accounts for the complexity of the work and any supporting clerical administration.

Other fraud and error activities

106. Other business as usual Fraud and Error activity should continue as normal.

Annex A - HBMS codes

The following list should be used to decide which result code should be selected for a HBMS referral outcome where it has identified there has been no under or over payment made to the HB claim.

The purpose of these HBMS result codes are for MI only and using the codes does not influence the generation of HBMS referrals.

It is impossible for DWP to devise a code to cover every single activity that could be carried out during a live claim. LAs are advised to select the code that best describes the circumstances.

Code 1 - Duplicate Referral

This code should be selected if more than referral has been received for the same claimant.

  • This could include more than one referral under the same HBMS rule or

  • It could be used if more than one HBMS referral is received under different HBMS rules but for the same claimant. It is expected that all the HBMS referrals should be actioned but could be recorded within one activity and the remainder of the referrals could be recorded as duplicate.

Code 2 - Changes due to Universal Credit

Any changes made to a HB due to a claim of Universal Credit.

Code 3 - Retrospective Change

In between the date of the DWP HBMS data match and the DWP issuing the referral, a change of circumstances has been reported by the claimant and the referral has already been actioned by the LA.

Code 4 - Backlog of Work

Although the LA was aware of information in relation to a HB claim that would generate an HBMS referral, the LA has not had time to start their action prior to the HBMS referral being issued.

Code 4E - IS/JSA Clerical Case

Income Support or Job Seekers Allowance has been paid or is currently being paid clerically.

Code 4Z - Case already under investigation prior to receiving the HBMS data match

The LA was already investigating the information that generated the HBMS referral prior to it being received.

Code 6 - Unable to trace Occupational Pension

No Occupational Pension payments could be traced for the claimant (to be used on the Occupational Pension rules only).

Code 6F - Lump Sum Payment

The claimant has received a lump sum payment as part of their Occupational Pension (to be used on the Occupational Pension rules only).

Code 6G - Claimant Deceased

The claimant has died, and no overpayment has been created.

Code 6Z - LA Error

Incorrect information was processed as part of a HB claim that resulted in an HBMS referral being issued (LAs must correct the error to prevent further referrals being generated).

Code 7 - Terminated Claim

Should be used upon the closure of a HB claim.

Code 8

Non dependant still applicable.

Code 11 - Still below applicable amount / No affect to benefit

The discrepancy was highlighted by the HBMS referral but once corrected the change had no effect on the amount of HB in payment.

Code 12 - LA Data Error

An HBMS referral has been generated due to an error found within the LA IT system.

Code 13 - HBMS User Error

This code should be used when no other codes are suitable.

Code 14 - DWP / External Data Source Error

The HBMS referral has been generated because of incorrect data outside of DWP or an LA. This could include: HM Revenue and Customs (HMRC) or Prison Service.

Code 15 - Temporary Absence

The claimant was previously or is currently temporarily absent from the HB address and does intend to return.

Code 16 - Claimant Vacated

The claimant no longer lives in the property where HB is being claimed and can no longer be contacted, therefore the LA has closed the HB claim.

Code 17 - HB address correct

The LA is satisfied that the address they hold for the claimant is correct.

Annex B - HBMS Self-employed Earnings rules

HBHB40

This rule is designed to identify Housing Benefit (HB) claims where the amount of self-assessed earning declared to HB for the HB Customer and/or Partner has not changed for a period of 12 months

HBSA002

This rule is designed to identify a Housing Benefit (HB) customer and/or partner with undeclared Self Assessed (SA) earnings which are less than £10,000 per annum.

HBSA003

This rule is designed to identify HB claimants and/or partners who have declared self-employed earnings which differs from Self-Assessed declarations and result in a potential overpayment of HB.

HBSA004

This rule is designed to identify HB claimants and/or partners who have declared self-employed earnings which differs from Self-Assessed declarations and result in a potential underpayment of HB.

HBMS rules

HBDB101

This rule is designed to identify Housing Benefit (HB) Customers or Partners who have failed to declare that they are in receipt of Industrial Injuries Disability Benefit (IIDB).

HBES105

This rule is designed to identify Housing Benefit (HB) for customer or partners who have stated they are in receipt of Employment and Support Allowance (ESA) Income Related (IR) but there is no match within the ESA system.

HBHB001

This rule is designed to identify concurrent claims to Housing Benefit (HB) by the same person within one Local Authority.

HBHB403

This rule is designed to identify HB/CTB cases with no change to Child Tax Credit or Working Tax Credit in the last 13 months

HBHB501

This rule is designed to identify Housing Benefit (HB) and Council Tax Benefit (CTB) claims showing a dependant aged 19 and over.

HBHB911

This rule is designed to identify concurrent claims to Housing Benefit (HB) by the same person as a customer at two different LAs.

HBIB005

This rule is designed to identify Housing Benefit (HB) customers who have failed to notify the Local Authority of a change of address (within the UK) using PSCS data.

HBIC201

This rule is designed to identify Housing Benefit (HB) customers or partners who have failed to declare that they are in receipt of Carer’s Allowance (CA).

HB1C202

To identify Housing Benefit claims with a Severe Disability Premium in payment where the customer and/or partner are being cared for on a live Carers Allowance claim. 

HBIS005

This rule is designed to identify Housing Benefit (HB) customers who have failed to notify the Local Authority of a change of address.

HBIS105

This rule is designed to identify claims to Housing Benefit (HB) made on the basis that Income Support (IS) is in payment, but no current entitlement to this benefit exists.

HBJS055

This rule is designed to identify Housing Benefit (HB) customers who have failed to notify the Local Authority of a change of address.

HBJS105

This rule is designed to identify claims to Housing Benefit (HB) made on the basis the Jobseekers Allowance (JSA) Income Based (IB) is in payment but no current entitlement to the benefit exists.

HBPC005

This rule is designed to identify a Housing Benefit (HB) for customer or partners (if applicable) falsely declaring that Pension Credit (PC) is in payment.

HBRM101

This rule is designed to identify Housing Benefit (HB) customers who have failed to declare a change of address

HBRP103

This rule is designed to identify customers or partners who fail to declare receipt of Retirement Pension (RP) to Housing Benefit (HB).

HBJS212

This rule is designed to identify fraudulent HB claims made on the basis that JSA [C] is in payment.

HBPD001

This rule is designed to identify customers in an English or Welsh prison who have been or are going to be in prison for 13 weeks or more.

HBSP001

This rule is designed to identify customers in a Scottish prison who have been or are going to be in prison for 13 weeks or more.

HBBB001

This rule is designed to identify Housing Benefit (HB) Customers who have failed to declare payment of a Bereavement Benefit (BB).

HBIN004

This rule is designed to identify failure to notify the Local Authority of the death of a customer.

HBUC007

This rule is designed to identify where Universal Credit Housing Costs and Housing Benefits are in payment at the same time.

HBES055

This rule is designed to identify Housing Benefit (HB) Customers who have failed to notify the Local Authority of a change of address.

Annex C - SHBE timetable

Breaks
End of year Week commencing 27 March 2023
Spring Week commencing 29 May 2023
Christmas Week commencing 18 and 25 December 2023
Week number Day of transfer Relevant month Earliest data extraction date Data Transfer Date LA name LA number
Week 1 Monday Apr-23 27/03/2023 03/04/2023 Halton 10605
May-23 25/04/2023 02/05/2023 Cheshire East 10609
Jun-23 29/05/2023 05/06/2023 Cheshire West and Chester 10610
Jul-23 26/06/2023 03/07/2023 Blackpool 12302
Aug-23 24/07/2023 31/07/2023 Chorley 12304
Sep-23 22/08/2023 29/08/2023 Fylde 12305
Oct-23 18/09/2023 25/09/2023 Hyndburn 12306
Nov-23 16/10/2023 23/10/2023 Lancaster 12307
Dec-23 13/11/2023 20/11/2023 Preston 12309
Jan-24 26/12/2023 02/01/2024 Bolton 20101
Feb-24 22/01/2024 29/01/2024 Bury 20102
Mar-24 19/02/2024 26/02/2024 Knowsley 20201
Liverpool 20202
13
Week 1 Tuesday Apr-23 28/03/2023 04/04/2023 Warrington 10608
May-23 25/04/2023 02/05/2023 Allerdale 10901
Jun-23 30/05/2023 06/06/2023 Carlisle 10903
Jul-23 27/06/2023 04/07/2023 Copeland 10904
Aug-23 25/07/2023 01/08/2023 Blackburn 12301
Sep-23 22/08/2023 29/08/2023 Ribble Valley 12310
Oct-23 19/09/2023 26/09/2023 Rossendale 12311
Nov-23 17/10/2023 24/10/2023 South Ribble 12312
Dec-23 14/11/2023 21/11/2023 West Lancashire 12313
Jan-24 26/12/2023 02/01/2024 Wyre 12314
Feb-24 23/01/2024 30/01/2024 Oldham 20104
Mar-24 20/02/2024 27/02/2024 Rochdale 20105
Salford 20106
Stockport 20107
Tameside 20108
Trafford 20109
Wigan 20110
St Helens 20203
Sefton 20204
19
Week 1 Wednesday Apr-23 29/03/2023 05/04/2023 Hart 11706
May-23 26/04/2023 03/05/2023 Havant 11707
Jun-23 31/05/2023 07/06/2023 Broxbourne 11901
Jul-23 28/06/2023 05/07/2023 Welwyn Hatfield 11910
Aug-23 26/07/2023 02/08/2023 Burnley 12303
Sep-23 23/08/2023 30/08/2023 Charnwood 12402
Oct-23 20/09/2023 27/09/2023 South Oxfordshire 13103
Nov-23 18/10/2023 25/10/2023 Vale of White Horse 13104
Dec-23 15/11/2023 22/11/2023 Mendip 13301
Jan-24 27/12/2023 03/01/2024 Swindon 13904
Feb-24 24/01/2024 31/01/2024 Sheffield 20304
Mar-24 21/02/2024 28/02/2024 Coventry 20502
London (City Of) 30101
Camden 40101
Hackney 40103
Hammersmith and Fulham 40104
Islington 40105
Lambeth 40107
Lewisham 40108
Southwark 40109
Westminster 40112
Barking and Dagenham 50101
Barnet 50102
Bexley 50103
Brent 50104
Bromley 50105
Ealing 50107
Enfield 50108
28
Week 1 Thursday Apr-23 30/03/2023 06/04/2023 Manchester 20103
May-23 27/04/2023 04/05/2023 Sandwell 20504
Jun-23 01/06/2023 08/06/2023 Greenwich 40102
Jul-23 29/06/2023 06/07/2023 Kensington and Chelsea 40106
Aug-23 27/07/2023 03/08/2023 Tower Hamlets 40110
Sep-23 24/08/2023 31/08/2023 Croydon 50106
Oct-23 21/09/2023 28/09/2023 Haringey 50109
Nov-23 19/10/2023 26/10/2023 Harrow 50110
Dec-23 16/11/2023 23/11/2023 Hillingdon 50112
Jan-24 28/12/2023 04/01/2024 Kingston upon Thames 50114
Feb-24 25/01/2024 01/02/2024 Merton 50115
Mar-24 22/02/2024 29/02/2024 Newham 50116
Redbridge 50117
Richmond upon Thames 50118
Sutton 50119
15 75
Week 2 Monday Apr-23 04/04/2023 11/04/2023 Eden 10905
May-23 02/05/2023 09/05/2023 South Lakeland 10906
Jun-23 05/06/2023 12/06/2023 Plymouth 11105
Jul-23 03/07/2023 10/07/2023 East Riding of Yorkshire 17001
Aug-23 31/07/2023 07/08/2023 Kingston upon Hull 17002
Sep-23 28/08/2023 04/09/2023 Barnsley 20301
Oct-23 25/09/2023 02/10/2023 Doncaster 20302
Nov-23 23/10/2023 30/10/2023 Rotherham 20303
Dec-23 20/11/2023 27/11/2023 South Tyneside 20404
Jan-24 01/01/2024 08/01/2024 Sunderland 20405
Feb-24 29/01/2024 05/02/2024 Bradford 20601
Mar-24 26/02/2024 04/03/2024 Calderdale 20602
Kirklees 20603
Havering 50111
14
Week 2 Tuesday Apr-23 04/04/2023 11/04/2023 Darlington 11302
May-23 02/05/2023 09/05/2023 Northumberland 12807
Jun-23 06/06/2023 13/06/2023 Hartlepool 15701
Jul-23 04/07/2023 11/07/2023 Middlesbrough 15702
Aug-23 01/08/2023 08/08/2023 Stockton-on-Tees 15704
Sep-23 29/08/2023 05/09/2023 North East Lincolnshire 17003
Oct-23 26/09/2023 03/10/2023 North Lincolnshire 17004
Nov-23 24/10/2023 31/10/2023 Craven 17901
Dec-23 21/11/2023 28/11/2023 Hambleton 17902
Jan-24 02/01/2024 09/01/2024 Harrogate 17903
Feb-24 30/01/2024 06/02/2024 Richmondshire 17904
Mar-24 27/02/2024 05/03/2024 Ryedale 17905
Scarborough 17906
Selby 17907
York 17908
Newcastle-upon-Tyne 20402
North Tyneside 20403
Dudley 20503
Leeds 20604
Wakefield 20605
20
Week 2 Wednesday Apr-23 05/04/2023 12/04/2023 Luton 10201
May-23 03/05/2023 10/05/2023 Bedford 10203
Jun-23 07/06/2023 14/06/2023 Central Bedfordshire 10205
Jul-23 05/07/2023 12/07/2023 Milton Keynes 10403
Aug-23 02/08/2023 09/08/2023 Buckinghamshire 10406
Sep-23 30/08/2023 06/09/2023 Durham 11309
Oct-23 27/09/2023 04/10/2023 Colchester 11506
Nov-23 25/10/2023 01/11/2023 Cheltenham 11601
Dec-23 22/11/2023 29/11/2023 Cotswold 11602
Jan-24 03/01/2024 10/01/2024 Forest of Dean 11603
Feb-24 31/01/2024 07/02/2024 Gloucester 11604
Mar-24 28/02/2024 06/03/2024 Stroud 11605
Tewkesbury 11606
Basingstoke and Deane 11701
Dacorum 11902
Hertsmere 11904
St Albans 11906
Stevenage 11907
Oxford 13102
West Oxfordshire 13105
Wiltshire 13906
Gateshead 20401
22
Week 2 Thursday Apr-23 06/04/2023 13/04/2023 West Berkshire 10302
May-23 04/05/2023 11/05/2023 Reading 10303
Jun-23 08/06/2023 15/06/2023 Windsor and Maidenhead 10305
Jul-23 06/07/2023 13/07/2023 Wokingham 10306
Aug-23 03/08/2023 10/08/2023 Barrow-in-Furness 10902
Sep-23 31/08/2023 07/09/2023 East Hampshire 11702
Oct-23 28/09/2023 05/10/2023 Eastleigh 11703
Nov-23 26/10/2023 02/11/2023 Fareham 11704
Dec-23 23/11/2023 30/11/2023 Gosport 11705
Jan-24 04/01/2024 11/01/2024 New Forest 11708
Feb-24 01/02/2024 08/02/2024 Portsmouth 11709
Mar-24 29/02/2024 07/03/2024 Rushmoor 11710
Southampton 11711
Test Valley 11712
Winchester 11713
Isle of Wight 12103
Elmbridge 13601
Epsom and Ewell 13602
Guildford 13603
Mole Valley 13604
Reigate and Banstead 13605
Runnymede 13606
Spelthorne 13607
Surrey Heath 13608
Tandridge 13609
Waverley 13610
Woking 13611
Redcar and Cleveland 15703
Solihull 20505
Waltham Forest 50120
30 86
Week 3 Monday Apr-23 10/04/2023 17/04/2023 Slough 10304
May-23 08/05/2023 15/05/2023 Cornwall 10807
Jun-23 12/06/2023 19/06/2023 East Devon 11101
Jul-23 10/07/2023 17/07/2023 Exeter 11102
Aug-23 07/08/2023 14/08/2023 North Devon 11104
Sep-23 04/09/2023 11/09/2023 Bournemouth 11201
Oct-23 02/10/2023 09/10/2023 Christchurch 11202
Nov-23 30/10/2023 06/11/2023 Poole 11204
Dec-23 27/11/2023 04/12/2023 Dorset 11210
Jan-24 08/01/2024 15/01/2024 Three Rivers 11908
Feb-24 05/02/2024 12/02/2024 Watford 11909
Mar-24 04/03/2024 11/03/2024
11
Week 3 Tuesday Apr-23 11/04/2023 18/04/2023 Bracknell Forest 10301
May-23 09/05/2023 16/05/2023 South Hams 11106
Jun-23 13/06/2023 20/06/2023 Teignbridge 11107
Jul-23 11/07/2023 18/07/2023 Torbay 11108
Aug-23 08/08/2023 15/08/2023 Torridge 11109
Sep-23 05/09/2023 12/09/2023 West Devon 11110
Oct-23 03/10/2023 10/10/2023 East Hertfordshire 11903
Nov-23 31/10/2023 07/11/2023 Sedgemoor 13302
Dec-23 28/11/2023 05/12/2023 South Somerset 13305
Jan-24 09/01/2024 16/01/2024 Somerset West and Taunton 13306
Feb-24 06/02/2024 13/02/2024 Stafford 13406
Mar-24 05/03/2024 12/03/2024 Bath and North East Somerset 15101
South Gloucestershire 15104
Dartford 16103
Sevenoaks 16108
Thanet 16111
Herefordshire 18102
Wirral 20205
Wandsworth 40111
19
Week 3 Wednesday Apr-23 12/04/2023 19/04/2023 Mid Devon 11103
May-23 10/05/2023 17/05/2023 North Hertfordshire 11905
Jun-23 14/06/2023 21/06/2023 Telford and Wrekin 13206
Jul-23 12/07/2023 19/07/2023 Shropshire 13207
Aug-23 09/08/2023 16/08/2023 South Staffordshire 13405
Sep-23 06/09/2023 13/09/2023 North Warwickshire 13701
Oct-23 04/10/2023 11/10/2023 Nuneaton and Bedworth 13702
Nov-23 01/11/2023 08/11/2023 Rugby 13703
Dec-23 29/11/2023 06/12/2023 Stratford-upon-Avon 13704
Jan-24 10/01/2024 17/01/2024 Warwick 13705
Feb-24 07/02/2024 14/02/2024 Bristol 15102
Mar-24 06/03/2024 13/03/2024 Malvern Hills 18103
Worcester 18105
Wychavon 18106
Wyre Forest 18107
Birmingham 20501
Walsall 20506
Wolverhampton 20507
East Dunbartonshire 101802
Dundee 101902
20
Week 3 Thursday Apr-23 13/04/2023 20/04/2023 Pendle 12308
May-23 11/05/2023 18/05/2023 Bromsgrove 18101
Jun-23 15/06/2023 22/06/2023 Redditch 18104
Jul-23 13/07/2023 20/07/2023 Hounslow 50113
Aug-23 10/08/2023 17/08/2023 Orkney Islands 90101
Sep-23 07/09/2023 14/09/2023 Shetland Islands 90102
Oct-23 05/10/2023 12/10/2023 Western Isles (Comhairle nan Eilean Siar) 90103
Nov-23 02/11/2023 09/11/2023 Scottish Borders 101101
Dec-23 30/11/2023 07/12/2023 Clackmannanshire 101201
Jan-24 11/01/2024 18/01/2024 Falkirk 101202
Feb-24 08/02/2024 15/02/2024 Stirling 101203
Mar-24 07/03/2024 14/03/2024 Dumfries and Galloway 101301
Fife 101401
Aberdeen 101501
Aberdeenshire 101502
Moray 101503
Highland 101601
Edinburgh 101701
East Lothian 101702
Midlothian 101703
West Lothian 101704
Argyll and Bute 101801
West Dunbartonshire 101803
South Lanarkshire 101804
North Lanarkshire 101805
East Ayrshire 101806
North Ayrshire 101807
East Renfrewshire 101808
Glasgow 101809
Inverclyde 101810
South Ayrshire 101811
Renfrewshire 101812
Angus 101901
Perth and Kinross 101903
34 84
Week 4 Monday Apr-23 17/04/2023 24/04/2023 Oadby and Wigston 12408
May-23 15/05/2023 22/05/2023 Arun 13802
Jun-23 19/06/2023 26/06/2023 Chichester 13803
Jul-23 17/07/2023 24/07/2023 Crawley 13804
Aug-23 14/08/2023 21/08/2023 Brighton and Hove 14101
Sep-23 11/09/2023 18/09/2023 Eastbourne 14102
Oct-23 09/10/2023 16/10/2023 Lewes 14104
Nov-23 06/11/2023 13/11/2023 Ashford 16101
Dec-23 04/12/2023 11/12/2023 Canterbury 16102
Jan-24 15/01/2024 22/01/2024 Dover 16104
Feb-24 12/02/2024 19/02/2024 Conwy 71101
Mar-24 11/03/2024 18/03/2024 Gwynedd 71102
Denbighshire 71103
Flintshire 71104
Isle of Anglesey (Ynys Mon) 71106
Ceredigion 71201
Carmarthenshire 71202
Pembrokeshire 71203
Powys 71204
Bridgend 71301
Neath Port Talbot 71302
Rhondda Cynon Taff 71303
Swansea 71304
Blaenau Gwent 71401
Caerphilly 71402
Merthyr Tydfil 71404
Monmouthshire 71405
Newport 71406
Torfaen 71407
30
Week 4 Tuesday Apr-23 18/04/2023 25/04/2023 Amber Valley 11001
May-23 16/05/2023 23/05/2023 Bolsover 11002
Jun-23 20/06/2023 27/06/2023 Chesterfield 11003
Jul-23 18/07/2023 25/07/2023 Derby 11004
Aug-23 15/08/2023 22/08/2023 Erewash 11005
Sep-23 12/09/2023 19/09/2023 North East Derbyshire 11007
Oct-23 10/10/2023 17/10/2023 Derbyshire Dales 11009
Nov-23 07/11/2023 14/11/2023 Blaby 12401
Dec-23 05/12/2023 12/12/2023 Ashfield 13001
Jan-24 16/01/2024 23/01/2024 Bassetlaw 13002
Feb-24 13/02/2024 20/02/2024 Broxtowe 13003
Mar-24 12/03/2024 19/03/2024 Cannock Chase 13401
East Staffordshire 13402
Adur 13801
Horsham 13805
Mid Sussex 13806
Worthing 13807
Hastings 14103
Rother 14105
Wealden 14106
Gravesham 16105
Maidstone 16106
Medway 16107
Folkestone and Hythe 16109
Swale 16110
Tonbridge and Malling 16112
Tunbridge Wells 16113
Vale of Glamorgan 71305
Cardiff 71403
28
Week 4 Wednesday Apr-23 19/04/2023 26/04/2023 East Cambridgeshire 10502
May-23 17/05/2023 24/05/2023 High Peak 11006
Jun-23 21/06/2023 28/06/2023 South Derbyshire 11008
Jul-23 19/07/2023 26/07/2023 Basildon 11501
Aug-23 16/08/2023 23/08/2023 Brentwood 11503
Sep-23 13/09/2023 20/09/2023 Thurrock 11513
Oct-23 11/10/2023 18/10/2023 Harborough 12403
Nov-23 08/11/2023 15/11/2023 Hinckley and Bosworth 12404
Dec-23 06/12/2023 13/12/2023 Leicester 12405
Jan-24 17/01/2024 24/01/2024 Melton 12406
Feb-24 14/02/2024 21/02/2024 North West Leicester 12407
Mar-24 13/03/2024 20/03/2024 Rutland 12409
Brecklands 12601
Broadland 12602
Corby 12701
Daventry 12702
East Northamptonshire 12703
Kettering 12704
Northampton 12705
South Northamptonshire 12706
Wellingborough 12707
Gedling 13004
Mansfield 13005
Newark and Sherwood 13006
Nottingham 13007
Rushcliffe 13008
Cherwell 13101
Lichfield 13403
Newcastle-under-Lyme 13404
Staffordshire Moorlands 13407
Stoke-on-Trent 13408
Tamworth 13409
West Suffolk 13508
Wrexham 71105
34
Week 4 Thursday Apr-23 20/04/2023 27/04/2023 Cambridge 10501
May-23 18/05/2023 25/05/2023 Fenland 10503
Jun-23 22/06/2023 29/06/2023 Huntingdonshire 10504
Jul-23 20/07/2023 27/07/2023 Peterborough 10505
Aug-23 17/08/2023 24/08/2023 South Cambridge 10506
Sep-23 14/09/2023 21/09/2023 Braintree 11502
Oct-23 12/10/2023 19/10/2023 Castle Point 11504
Nov-23 09/11/2023 16/11/2023 Chelmsford 11505
Dec-23 07/12/2023 14/12/2023 Epping Forest 11507
Jan-24 18/01/2024 25/01/2024 Harlow 11508
Feb-24 15/02/2024 22/02/2024 Maldon 11509
Mar-24 14/03/2024 21/03/2024 Rochford 11510
Southend-on-Sea 11511
Tendring 11512
Uttlesford 11514
Boston 12501
East Lindsey 12502
Lincoln 12503
North Kesteven 12504
South Holland 12505
South Kesteven 12506
West Lindsey 12507
Great Yarmouth 12603
West Norfolk and Kings Lynn 12604
North Norfolk 12605
Norwich 12606
South Norfolk 12607
Babergh 13501
Ipswich 13503
Mid Suffolk 13504
East Suffolk 13509
North Somerset 15103
32 124
  369          

Annex D - HBAA Initiative activity volumes and indicative funding for FYE March 2024 (from 3 April 2023)

LA FCR Volumes SER Volumes HBMS volumes Maximum funding
Aberdeen City Council 738 54 166 £19,702.82
Aberdeenshire Council 374 38 112 £10,699.32
Adur District Council 316 53 40 ££8,955.27
Amber Valley Borough Council 542 35 79 £13,752.80
Angus Council 243 28 79 £7,121.01
Argyll and Bute Council 245 28 68 £7,014.77
Arun District Council 741 97 97 £20,176.02
Ashfield District Council 470 41 88 £12,516.34
Ashford Borough Council 500 65 77 £13,771.17
Babergh District Council 236 39 42 £6,839.17
Barnsley Metropolitan Borough Council 816 84 199 £22,731.88
Basildon Council 1067 64 124 £26,512.95
Basingstoke and Deane Borough Council 860 68 87 £21,695.77
Bassetlaw District Council 295 24 69 £7,973.80
Bath and North East Somerset Council 662 94 87 £18,272.23
Bedford Borough Council 1241 143 105 £32,437.52
Birmingham City Council 24489 1511 1347 £589,756.50
Blaby District Council 212 30 34 £5,938.19
Blackburn with Darwen Borough Council 815 98 117 £22,052.05
Blackpool Council 953 111 174 £26,172.38
Blaenau Gwent County Borough Council 253 14 77 £6,880.29
Bolsover District Council 198 14 58 £5,446.41
Bolton Council 1502 141 250 £39,905.61
Borough Council of King’s Lynn and West Norfolk 593 56 94 £15,692.26
Borough of Broxbourne Council 703 76 58 £18,191.44
Boston Borough Council 335 26 52 £8,683.99
Bournemouth, Christchurch and Poole Council 2570 334 283 £69,258.10
Bracknell Forest Council 600 57 57 £15,402.01
Braintree District Council 611 58 80 £15,975.71
Breckland Council 566 67 80 £15,276.98
Brent Council 5124 1472 385 £160,785.31
Brentwood Borough Council 133 14 26 £3,629.17
Bridgend County Borough Council 626 30 111 £15,838.21
Brighton and Hove City Council 2692 522 274 £77,584.79
Bristol City Council 3584 416 390 £94,957.01
Broadland District Council 407 78 55 £11,891.68
Bromsgrove District Council 286 22 39 £7,322.83
Broxtowe Borough Council 311 27 58 £8,281.22
Buckinghamshire Council 2409 334 171 £64,313.12
Burnley Borough Council 499 61 79 £13,639.29
Bury Council 838 117 124 £23,233.57
Caerphilly County Borough Council 708 37 205 £19,053.40
Calderdale Council 876 143 140 £25,075.99
Cambridge City Council 656 53 81 £16,790.34
Cannock Chase District Council 314 27 62 £8,390.74
Canterbury City Council 701 84 94 £18,869.47
Cardiff Council 2574 330 300 £69,425.94
Carmarthenshire County Council 570 90 138 £16,843.72
Castle Point Borough Council 381 42 42 £10,025.68
Central Bedfordshire Council 1199 146 131 £31,988.95
Ceredigion County Council 295 72 49 £9,230.76
Charnwood Borough Council 640 44 83 £16,178.45
Chelmsford City Council 953 95 113 £24,876.41
Cheltenham Borough Council 530 59 64 £14,045.91
Cherwell District Council 624 85 71 £16,968.88
Cheshire East Council 1153 105 177 £30,310.32
Cheshire West and Chester Council 1149 119 214 £31,185.89
Chesterfield Borough Council 443 64 93 £12,737.31
Chichester District Council 532 114 68 £15,863.23
Chorley Council 415 17 66 £10,314.46
City of Bradford Metropolitan District Council 3266 411 384 £87,887.42
City of Edinburgh Council 4215 371 427 £107,552.58
City of Lincoln Council 574 42 81 £14,674.41
City of London Corporation 74 8 9 £1,953.43
City of Wolverhampton Council 1173 171 220 £33,371.40
City of York Council 606 51 88 £15,728.64
Clackmannanshire Council 230 15 48 £6,025.89
Colchester Borough Council 1085 104 128 £28,181.79
Comhairle Nan Eilean Siar 79 9 15 £2,167.58
Conwy County Borough Council 681 62 109 £17,967.99
Cornwall Council 3336 543 494 £94,949.06
Cotswold District Council 223 32 40 £6,307.05
Council of the Isle of Scilly 0 0 0 £0.00
Coventry City Council 2799 280 276 £72,381.10
Crawley Borough Council 856 112 81 £22,918.54
Croydon Council 4894 684 307 £130,258.46
Cumberland Council 852 64 182 £22,660.22
Dacorum Borough Council 797 115 96 £21,938.02
Darlington Borough Council 438 34 85 £11,575.02
Dartford Borough Council 532 44 80 £13,819.28
Denbighshire County Council 591 55 86 £15,511.82
Derby City Council 1699 161 203 £44,128.19
Derbyshire Dales District Council 195 34 34 £5,688.77
Doncaster Council 1293 111 229 £34,187.38
Dorset Council 1632 253 230 £45,889.13
Dover District Council 573 39 77 £14,519.49
Dudley Metropolitan Borough Council 852 129 198 £24,902.68
Dumfries and Galloway Council 512 48 127 £14,153.11
Dundee City Council 789 60 177 £21,126.25
Durham County Council 2722 261 464 £72,627.03
East Ayrshire Council 221 19 109 £6,772.33
East Cambridgeshire District Council 287 43 42 £8,035.37
East Devon District Council 487 84 81 £14,148.86
East Dunbartonshire Council 229 18 46 £6,092.31
East Hampshire District Council 363 43 46 £9,723.69
East Herts District Council 500 80 65 £14,077.69
East Lindsey District Council 546 83 115 £15,803.96
East Lothian Council 440 31 112 £11,892.77
East Renfrewshire Council 212 22 44 £5,808.27
East Riding of Yorkshire Council 729 130 173 £21,963.14
East Staffordshire Borough Council 525 71 63 £14,317.50
East Suffolk Council 887 107 153 £24,380.29
Eastbourne Borough Council 848 108 91 £22,745.57
Eastleigh Borough Council 429 49 61 £11,520.13
Elmbridge Borough Council 543 154 67 £17,334.41
Enfield Council 7317 1257 378 £200,986.45
Epping Forest District Council 488 72 71 £13,656.60
Epsom and Ewell Borough Council 477 78 34 £13,094.75
Erewash Borough Council 539 29 67 £13,329.45
Exeter City Council 841 57 101 £21,151.90
Falkirk Council 370 23 129 £10,347.66
Fareham Borough Council 329 40 41 £8,846.67
Fenland District Council 484 39 68 £12,495.97
Fife Council 1532 127 297 £40,736.88
Flintshire County Council 500 32 90 £12,912.32
Folkestone and Hythe District Council (Shepway) 451 69 84 £12,924.94
Forest of Dean District Council 319 55 48 £9,178.46
Fylde Council 265 33 49 £7,359.59
Gateshead Council 1051 99 204 £28,315.89
Gedling Borough Council 482 54 62 £12,829.89
Glasgow City Council 6011 365 1138 £155,277.75
Gloucester City Council 0 0 0 £0
Gosport Borough Council 441 24 57 £10,940.85
Gravesham Borough Council 382 36 63 £10,131.04
Great Yarmouth Borough Council 444 33 79 £11,594.58
Guildford Borough Council 566 67 61 £15,022.51
Gwynedd Council 496 51 121 £13,839.70
Halton Borough Council 520 39 105 £13,752.14
Harborough District Council 165 18 30 £4,505.74
Haringey Council 5306 1023 371 £150,496.95
Harlow Council 712 58 70 £18,007.97
Harrow Council 2497 1118 180 £90,752.47
Hart District Council 227 57 36 £7,137.21
Hartlepool Borough Council 459 29 94 £11,976.67
Hastings Borough Council 893 95 99 £23,405.63
Havant Borough Council 473 51 73 £12,705.70
Herefordshire Council 679 111 114 £19,508.83
Hertsmere Borough Council 660 117 63 £18,618.46
High Peak Borough Council 321 47 54 £9,061.94
Highland Council 602 41 145 £16,104.48
Hillingdon Council 2928 602 206 £84,240.32
Hinckley and Bosworth Borough Council 281 25 45 £7,411.68
Horsham District Council 523 99 65 £15,161.16
Hull City Council 2243 162 324 £57,408.83
Huntingdonshire District Council 581 51 77 £15,079.53
Hyndburn Borough Council 433 42 66 £11,462.74
Inverclyde Council 296 22 84 £8,130.73
Ipswich Borough Council 851 76 109 £22,040.83
Isle of Anglesey County Council 202 21 52 £5,669.17
Isle of Wight Council 769 125 111 £21,833.92
Islington Council 2364 602 340 £73,923.49
Kirklees Council 1846 239 271 £50,589.48
Knowsley Metropolitan Borough Council 708 63 175 £19,451.13
Lancaster City Council 488 35 102 £12,889.48
Leeds City Council 4926 736 649 £137,110.13
Leicester City Council 2599 395 277 £71,693.93
Lewes District Council 543 121 69 £16,326.21
Lewisham Council 5298 578 444 £137,448.79
Lichfield District Council 219 23 44 £5,982.39
Liverpool City Council 4106 386 660 £108,763.41
London Borough of Barking and Dagenham 3258 568 241 £90,715.33
London Borough of Barnet 4672 1481 321 £150,517.00
London Borough of Bexley 1795 186 169 £46,510.93
London Borough of Bromley 2303 253 204 £59,952.13
London Borough of Camden 3039 616 318 £88,534.45
London Borough of Ealing 4856 1246 340 £147,382.63
London Borough of Hackney 8159 1098 552 £216,394.85
London Borough of Hammersmith and Fulham 2254 319 239 £61,402.27
London Borough of Havering 1682 257 171 £46,317.76
London Borough of Hounslow 1824 620 180 £60,797.57
London Borough of Lambeth 5429 702 422 £143,818.84
London Borough of Newham 7871 1598 423 £224,092.93
London Borough of Redbridge 3842 1104 219 £119,622.07
London Borough of Richmond Upon Thames 880 184 102 £25,935.07
London Borough of Tower Hamlets 6267 1372 398 £182,331.68
London Borough of Waltham Forest 3388 593 240 £94,271.20
Luton Borough Council 2,498 414 161 £68,558.52
Maidstone Borough Council 888 125 99 £24,251.52
Maldon District Council 198 27 32 £5,512.16
Malvern Hills District Council 204 42 41 £6,218.67
Manchester City Council 6196 466 633 £155,694.24
Mansfield District Council 494 22 86 £12,406.72
Medway Council 1502 143 172 £38,924.06
Melton Borough Council 100 11 19 £2,746.80
Merthyr Tydfil County Borough Council 222 10 55 £5,814.51
Merton Council 1678 358 118 £48,685.72
Mid Devon District Council 221 27 42 £6,138.22
Mid Suffolk District Council 191 37 41 £5,772.42
Mid Sussex District Council 526 82 63 £14,665.15
Middlesbrough Council 893 98 153 £24,231.63
Midlothian Council 464 21 64 £11,440.00
Milton Keynes Council 2107 262 197 £55,932.30
Mole Valley District Council 362 62 43 £10,251.90
Monmouthshire County Council 424 44 55 £11,203.47
Moray Council 238 36 55 £6,942.52
Neath Port Talbot County Council 784 45 140 £20,071.72
New Forest District Council 574 87 87 £16,172.03
Newark and Sherwood District Council 358 23 70 £9,310.90
Newcastle City Council 1716 161 277 £45,467.43
Newcastle-Under-Lyme Borough Council 461 30 79 £11,846.28
Newport City Council 946 49 164 £23,965.56
North Ayrshire Council 473 43 148 £13,426.13
North Devon Council 453 46 63 £11,982.58
North East Derbyshire District Council 218 25 71 £6,401.48
North East Lincolnshire Council 743 45 118 £18,903.99
North Hertfordshire District Council 502 69 67 £13,793.72
North Kesteven District Council 207 30 51 £6,061.50
North Lanarkshire Council 1122 61 332 £30,341.30
North Lincolnshire Council 540 46 99 £14,328.65
North Norfolk District Council 534 101 69 £15,511.32
North Northamptonshire Council 1268 94 191 £32,641.87
North Somerset Council 832 70 124 £21,643.30
North Tyneside Council 601 67 171 £17,242.79
North Warwickshire District Council 176 21 33 £4,857.26
North West Leicestershire District Council 224 25 49 £6,230.86
North Yorkshire Council 1610 189 301 £44,382.59
Northumberland County Council 1030 132 234 £29,302.39
Norwich City Council 802 110 159 £22,718.00
Nottingham City Council 2697 172 347 £67,775.86
Nuneaton and Bedworth Borough Council 614 36 79 £15,322.90
Oadby and Wigston Borough Council 183 26 26 £5,078.40
Oldham Council 1173 237 221 £35,455.77
Orkney Islands Council 58 7 12 £1,620.55
Oxford City Council 1107 97 101 £28,070.19
Pembrokeshire County Council 390 77 92 £11,962.57
Pendle Borough Council 358 73 62 £10,772.00
Perth and Kinross Council 237 28 88 £7,112.72
Peterborough City Council 1419 140 148 £36,740.47
Plymouth City Council 1529 132 266 £40,422.78
Portsmouth City Council 1637 193 215 £43,926.29
Powys County Council 358 60 85 £10,676.18
Preston City Council 932 53 154 £23,666.81
Reading Borough Council 1354 169 118 £35,841.20
Redcar and Cleveland Borough Council 589 55 134 £16,114.62
Redditch Borough Council 311 24 52 £8,092.54
Reigate and Banstead Borough Council 624 90 65 £17,030.56
Renfrewshire Council 714 46 172 £19,025.07
Rhonda Cynon Taff County Borough Council 828 31 215 £21,568.93
Ribble Valley Borough Council 109 17 20 £3,116.93
Rochdale Borough Council 1381 124 199 £36,085.13
Rochford District Council 251 37 33 £6,953.85
Rossendale Borough Council 198 17 48 £5,392.39
Rother District Council 362 54 56 £10,176.92
Rotherham Metropolitan Borough Council 1159 101 221 £30,913.57
Royal Borough of Greenwich 3999 403 313 £102,419.85
Royal Borough of Kensington and Chelsea 2800 401 222 £75,429.36
Royal Borough of Kingston Upon Thames 1273 232 98 £35,804.70
Royal Borough of Windsor and Maidenhead 574 107 63 £16,475.89
Rugby Borough Council 360 30 44 £9,218.39
Runnymede Borough Council 301 44 39 £8,326.65
Rushcliffe Borough Council 282 32 44 £7,633.58
Rushmoor Borough Council 490 44 71 £12,795.65
Rutland County Council 78 10 13 £2,175.92
Salford City Council 2142 170 278 £54,888.26
Sandwell Metropolitan Borough Council 1195 118 285 £33,080.29
Scottish Borders Council 410 35 87 £11,019.56
Sefton Council 1156 113 230 £31,353.36
Sevenoaks District Council 407 73 80 £12,069.21
Sheffield City Council 3446 345 618 £92,784.90
Shetland Islands Council 43 2 11 £1,116.79
Shropshire Council 835 118 172 £23,870.99
Slough Borough Council 1709 480 110 £53,038.67
Solihull Metropolitan Borough Council 764 57 115 £19,662.16
Somerset Council 2067 278 323 £57,236.08
South Ayrshire Council 511 42 98 £13,557.06
South Cambridgeshire District Council 403 61 61 £11,350.53
South Derbyshire District Council 293 38 44 £8,051.48
South Gloucestershire Council 895 103 118 £23,941.69
South Hams District Council 311 85 50 £9,984.33
South Holland District Council 259 28 46 £7,023.42
South Kesteven District Council 360 61 68 £10,520.77
South Lanarkshire Council 905 89 263 £25,644.02
South Norfolk Council 479 64 61 £13,053.57
South Oxfordshire District Council 398 60 68 £11,305.44
South Ribble Borough Council 314 27 50 £8,228.25
South Staffordshire District Council 256 27 60 £7,126.07
South Tyneside Council 779 111 186 £22,640.52
Southampton City Council 1813 249 219 £49,517.62
Southend On Sea Borough Council 1279 160 143 £34,304.93
Southwark Council 4123 294 349 £102,133.98
Spelthorne Borough Council 456 64 51 £12,461.47
St Albans City and District Council 543 107 58 £15,745.86
St Helens Council 789 42 157 £20,292.42
Stafford Borough Council 394 27 63 £10,118.53
Staffordshire Moorlands District Council 214 23 38 £5,797.15
Stevenage Borough Council 566 56 69 £14,782.60
Stirling Council 424 31 91 £11,275.70
Stockport Metropolitan Borough Council 890 105 177 £24,703.65
Stockton-On-Tees Borough Council 1094 106 149 £28,732.05
Stoke-On-Trent City Council 1400 131 225 £37,056.67
Stratford On Avon District Council 394 55 58 £10,926.47
Stroud District Council 380 60 56 £10,760.25
Sunderland City Council 1655 156 306 £44,379.43
Surrey Heath Borough Council 229 30 30 £6,226.08
Sutton Council 1434 233 112 £39,495.97
Swale Borough Council 893 80 105 £23,023.29
Swansea Council 774 76 209 £21,724.75
Swindon Borough Council 923 72 125 £23,695.83
Tameside Metropolitan Borough Council 1136 111 259 £31,250.04
Tamworth Borough Council 247 10 46 £6,202.32
Tandridge District Council 289 53 37 £8,343.30
Teignbridge District Council 509 65 79 £13,991.58
Telford and Wrekin Council 1240 87 154 £31,331.65
Tendring District Council 752 97 118 £20,694.27
Test Valley Borough Council 563 51 57 £14,428.45
Tewkesbury Borough Council 258 27 40 £6,899.29
Thanet District Council 753 105 117 £20,941.29
Three Rivers District Council 352 61 44 £10,026.88
Thurrock Council 751 93 93 £20,232.47
Tonbridge and Malling Borough Council 582 74 68 £15,687.66
Torbay Council 889 94 130 £23,707.20
Torfaen County Borough Council 493 35 84 £12,760.60
Torridge District Council 280 51 45 £8,167.55
Trafford Council 1030 86 133 £26,522.70
Tunbridge Wells Borough Council 496 78 67 £13,963.46
Uttlesford District Council 188 46 34 £5,919.27
Vale of Glamorgan Council 619 37 114 £15,920.66
Vale of White Horse District Council 425 64 70 £12,042.77
Wakefield Council 2091 123 300 £52,609.59
Walsall Council 1516 202 230 £41,832.99
Wandsworth Council 4228 930 301 £123,588.27
Warrington Borough Council 822 69 164 £21,933.29
Warwick District Council 453 62 67 £12,526.25
Watford Borough Council 868 175 64 £24,911.68
Waverley Borough Council 376 76 53 £11,125.96
Wealden District Council 426 126 64 £13,911.26
Welwyn Hatfield Borough Council 690 78 84 £18,316.62
West Berkshire Council 542 68 70 £14,665.98
West Devon Borough Council 204 35 29 £5,848.38
West Dunbartonshire Council 538 27 122 £13,988.09
West Lancashire Borough Council 211 24 66 £6,157.36
West Lindsey District Council 295 41 57 £8,349.63
West Lothian Council 874 58 160 £22,670.38
West Northamptonshire Council 1694 193 219 £45,229.78
West Oxfordshire District Council 351 52 44 £9,728.46
West Suffolk Council 800 78 95 £20,822.01
Westminster City Council 3884 476 339 £102,570.78
Westmorland and Furness Council 684 85 124 £18,940.17
Wigan Council 1129 116 225 £30,783.41
Wiltshire Council 1437 164 226 £38,898.46
Winchester City Council 346 65 59 £10,231.63
Wirral Council 1837 160 303 £48,381.80
Woking Borough Council 591 73 50 £15,607.00
Wokingham District Council 314 37 41 £8,444.55
Worcester City Council 583 45 64 £14,757.26
Worthing Borough Council 751 71 76 £19,304.62
Wrexham County Borough Council 555 60 104 £15,139.23
Wychavon District Council 430 56 66 £11,830.47
Wyre Council 405 37 73 £10,818.21
Wyre Forest District Council 480 88 73 £13,994.46