FOI release

Information relating to multi-functional devices and printing/scanning services contracts

Published 20 September 2022

7th Floor, The Cabot
25 Cabot Square
London E14 4QZ
T: +44 (0) 207 215 6537
E: [email protected]
www.gov.uk/gca

Sent by email 6 September 2022

Dear

Freedom of Information Act: Request for information on Groceries Code Adjudicator activities

Thank you for your email dated 24 August 2022 regarding Multi-Functional Devices and printing/scanning services contract(s). In your email you asked for the following information:

I would like to make a request for the following information relating to the authority’s current Multi-Functional Devices and printing/scanning services contract(s)

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
3. How many contracts does this entail and what’s the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who’s the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?

Duty to confirm or deny whether the GCA holds the information

Under section 1(1) of the Freedom of Information Act 2000, anyone making a request for information to the GCA, as a public authority, is entitled to be informed in writing whether it holds that information, and if so, to be supplied with it.

The GCA is a partner organisation of the Department for Business, Energy & Industrial Strategy (BEIS). All services to meet the purposes you describe are provided to the GCA by BEIS through its central contracts. The information you request is therefore not held by the GCA, and we are unable to answer your request for information.

We understand you have already received a response to your Freedom of Information request to BEIS for the information you have described above, under the reference FOI2022/15905.

Appeals Procedure

If you wish to complain about the way in which your request for information has been handled, you may seek an internal review by writing, setting out the reasons you feel your request has not been dealt with effectively, to:

The FOI Review Co-ordinator
Groceries Code Adjudicator
7th Floor
25 Cabot Square
London E14 4QZ

Alternatively you can email: [email protected]

We will aim to deal with your Internal Review request within 20 working days of receipt or, if that is not possible, advise you of a date when we expect to complete the review. If you are dissatisfied with the outcome of the Internal Review you then have the right to appeal to the Information Commissioners Office. The contact address is:

Information Commissioners Office
FOI/EIR Complaints Resolution
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Yours sincerely,