Guidance

National Tutoring Programme year-end statement guidance for completing the digital form for schools

Updated 16 May 2024

Applies to England

Introduction

This guidance is to help you report how you used the National Tutoring Programme (NTP) grant provided by ESFA in the 2022 to 2023 academic year (AY).

You need to submit the year-end statement, even if you did not spend any of your NTP funding.

Who is this publication for

This guidance is for schools.

When to complete your submission

The deadline is 2:00pm on Friday, 29 September 2023.

Accessing the form

Access the NTP year-end statement form to complete your return.

Before you start

Make sure you have:

• a DfE Sign-in account
• noted your NTP allocation
• the total number of pupils who received NTP tutoring
• your total spend for all the tuition routes, including your NTP funding and your school’s contribution
• total tutoring hours delivered

DfE Sign-in

Sign in to your DfE Sign-in account

Follow the below steps to access your DfE Sign-In account:

1. When prompted, enter your DfE Sign-in credentials (your username and password) for authentication.

2. Choose the organisation for whom you are completing the form.

3. The next page will display the details we hold about the organisation you selected when you signed in. This will show the name, address and URN or UKPRN of the organisation, as well as the name and email address of the person who signed into DfE Sign-in.

4. If these details are correct, select ‘Continue’ to go to the next page.

5. If you believe these details are incorrect, please complete the ESFA enquiry form and we will investigate. You can still proceed with your submission.

6. Complete the year-end statement.

Your account must be connected to the organisation you are completing the form for. You do not need to add any services in DfE Sign-in; it is used only  for authentication.

If you do not have a DfE Sign-in account

You will need to create one by following steps 1 to 5:

1. Select ‘create a DfE Sign-in account’ on the DfE Sign-in page.

2. Enter your name and email address (use a valid business email address that contains your name).

3. We will send you an email to verify your email address. Copy the code from this email and paste it into the box on the verification page.

4. Create a memorable password of 8 characters or more. Your password must include 2 uppercase letters, 2 lowercase letters, and 2 numbers.

5. Sign in using your new credentials, and request access to the organisation for which you would like to submit a form. Your request will be sent to the approver(s) at your organisation for action.

You might have noticed the term ‘approver’ when creating your account. An approver is someone at your organisation responsible for controlling who has access to DfE Sign-in and the services within the system. It’s usually a senior person, such as an administrator or a manager.

For security reasons, you will need the approval of one of your organisation’s approvers before you can access the form.

Once your request to access an organisation has been approved, you can follow the steps outlined under already have a DfE account to complete the form.

 If you need further assistance

If you are having problems using the DfE Sign-in service, use our DfE Sign-in help service. You will be able to request further assistance if required. When raising a support request, select ‘other.’

If you have problems accessing the form, please contact us via the ESFA enquiry form.

 Completing the form

There is a ‘save and continue’ button at the bottom of each page, this will take you to the next page. The form will remember information you have saved if you sign out or if you leave it open for an extended period.

Video help for completing the form

We have produced a YouTube video to help you complete the form.

 Your details

We will show you the information we hold about the organisation you selected when you signed into your DfE Sign-in account.

Your allocation

This page shows how much NTP funding your organisation received. You will see your allocation for mainstream funded pupils, special educational needs (SEN) funded pupils in specialist settings, or both.

You can still submit your NTP year-end statement even if you think the funding details are incorrect.

Reporting your NTP spend and delivery

As part of your submission, we ask you to provide information on any tutoring you have delivered as part of the NTP in the 2022 to 2023 AY. This includes the tutoring routes you have used, how many pupils have received tutoring, the total amount you have spent on tutoring and how many hours of tutoring have been delivered.

When reporting how much you spent, this should represent the full cost to your school, including your DfE funding and your school’s contribution.

When reporting your hours, include every hour delivered per pupil. For example, if one tutor delivered 15 hours of tuition to a group of 3 pupils, record this as 45 hours.

Hourly rate of NTP

We calculate the average hourly cost of tutoring using the total spend divided by hours delivered. Your hourly rate is based on the information you provided. If the hourly rate does not look accurate, you should check the figures you entered for spend and hours delivered and change them if necessary.

Recovery premium grant

Recovery premium (RP) grant is additional funding to provide further education recovery support on top of the subsidised NTP offer. Your school’s contribution to the NTP must have been met from sources of income other than those provided through the RP grant, such as the pupil premium (PP) grant. We ask you to confirm that you have not used the RP grant to fund tutoring provided through NTP.

For more information, read the recovery premium grant conditions of grant.

Your plans to deliver tutoring in AY 2023 to 2024

We ask about your intention to deliver tutoring in the new academic year. Your response will not affect your NTP allocation or receipt of the funding. This is just to give us an indication of your interest for the 2023 to 2024 AY.

Declarations page

You must complete all declarations before you can submit your form. You will not be able to submit your form without fully completing this section.

Submission summary

You will see a summary page so that you can check your answers before submitting the form. You can change your answers using the ‘change’ link that appears next to each data entry.

You can also save this summary by clicking ‘save summary as PDF’ before you submit. Alternatively, you can download it by following the steps below.

1. On the summary page, select ‘file’ and then ‘print’. A new window will open.

2. From the dropdown, select ‘save as PDF’.

3. Click ‘save’.

It is important to note that a PDF summary of your answers will not be accepted as proof of submission. You must click the ‘submit’ button at the bottom of the page and receive a unique reference number for your answers to be processed.

 Confirmation

The final page confirms your submission and shows a unique reference number. Make a note of your reference number as we will not include this information in your confirmation email.

We will email you to confirm we have received your submission.

 Amending your submission

You can make changes to the form and resubmit until 2pm on Friday, 29 September 2023. To do this, you will need to log in and resubmit the form.

You cannot amend your submission after the submission deadline. We will use your latest submission as final.

Enquiries

If you experience any technical issues with the form, contact the ESFA Help Centre.

For any other tutoring queries, please see the NTP guidance for schools or email us at:

[email protected]