Guidance

Camping or caravanning exemption certificate privacy notice

Updated 13 November 2024

Applies to England

© Crown copyright 2024

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected].

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/natural-england-privacy-notices/camping-or-caravanning-exemption-certificate-privacy-notice

Who collects your personal data

The data controller is Natural England at:

Foss House, Kings Pool, 1-2 Peasholme Green, York, Y01 7PX

Send questions about how Natural England uses your personal data and your associated rights to the Natural England Data Protection Manager at [email protected] or:

Natural England, County Hall, Spetchley Road, Worcester, WR5 2NP

The Data Protection Officer for the Department for Environment, Food and Rural Affairs (Defra) group is responsible for checking that Natural England complies with legislation. You can contact them at [email protected] or:

Department for Environment, Food and Rural Affairs, SW Quarter, 2nd floor, Seacole Block, 2 Marsham Street, London SW1P 4DF

What personal data’s collected and how it’s used

The personal data Natural England collects includes, but is not limited to, your:

  • name
  • contact details
  • reasons for applying for an exemption certificate

Natural England uses the information on your application form and any supporting material you provide to make its decision. This includes, but is not limited to:

  • assessing your application
  • issuing a decision
  • checking you comply with any conditions
  • administering and maintaining records for exemption certificates
  • publishing a list of organisations that hold exemption certificates

Processing your data is necessary for the:

  • performance of a task carried out in the public interest
  • exercise of official authority vested in the data controller

The task is to carry out the camping or caravanning exemption certificate functions as delegated by Defra to Natural England under the Natural Environment and Rural Communities Act 2006.

The processing of your data is not based on consent. You cannot withdraw it.

Who Natural England shares your personal data with

Natural England may share your personal data with your local authority to:

  • check the information you provide on the application form and in any supporting material
  • check you’re complying with the exemption certificate rules
  • investigate complaints about potential breaches of the exemption certificate

Natural England may share your personal data with third parties, such as referees, to:

  • discuss information that’s supporting your application

Natural England may disclose the following data:

  • name and contact address of your exempt organisation
  • name of any officers of your exempt organisation
  • date and period of any exemption certificates
  • details of any branches or units of your organisation
  • information relating to the application and decision on issuing of any exemption certificates
  • any other information that relates to your exemption certificate

The data will also be used to publish a list of organisations holding exemption certificates.

Natural England respects your personal privacy when responding to access to information requests. Natural England only shares information when necessary to meet statutory requirements of the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.

How long Natural England holds personal data

Natural England will keep your personal data for 3 years after your exemption certificate expires.

What happens if you do not provide the data

Natural England will be unable to assess your application.

Use of automated decision-making or profiling

The information you provide is not used for:

  • automated decision making (making a decision by automated means without any human involvement)
  • profiling (automated processing of personal data to evaluate certain things about an individual)

Transfer of data outside of the UK

Natural England will only transfer your data to another country that is deemed adequate for data protection purposes.

Your rights

Find out about your individual rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Complaints

You have the right to make a complaint to the Information Commissioner’s Office at any time.

Natural England’s personal information charter

Natural England’s personal information charter explains more about your rights over your personal data.

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