Guidance

Evaluation privacy notice

Updated 13 November 2024

Applies to England

© Crown copyright 2024

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected].

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/natural-england-privacy-notices/evaluation-privacy-notice

This Evaluation privacy notice covers evaluation activities undertaken by approved contractors or evaluation specialists at Natural England. It covers surveys, questionnaires, interviews, focus groups and workshops to gather data to inform the work we do and understand the impact we are having.

Who collects your personal data

The data controller is Natural England.

Foss House
Kings Pool
1-2 Peasholme Green
York
Y01 7PX

Send questions about how Natural England uses your personal data and your associated rights to the Natural England Data Protection Manager at [email protected] or:

Natural England
County Hall
Spetchley Road
Worcester
WR5 2NP

The Data Protection Officer for the Department for Environment, Food and Rural Affairs (Defra) group is responsible for checking that Natural England complies with legislation. You can contact them at [email protected] or:

Department for Environment, Food and Rural Affairs
SW Quarter
2nd floor Seacole Block
2 Marsham Street
London
SW1P 4DF

What personal data is collected and how it’s used

Depending on the survey, the following information may be collected:

  • name

  • contact details

  • views and opinions, including feedback relating to specific subject matters

We collect your information to enable us to contact you to offer your participation in:

  • surveys or questionnaires

  • workshops

  • interviews

  • focus groups

These are aimed at helping us learn and better understand the impact of Natural England. This in turn will help inform the work we do and the types of activities we offer.

The legal basis for processing your personal data is based on consent.

Workshops and focus groups

You can withdraw your consent by contacting [email protected] stating for the attention of the Evaluation team.

Interviews and surveys

You can withdraw this consent up to 10 working days after you have completed a survey or taken part in an interview. You do this by contacting us on the above email address. After this point, Natural England will make your data anonymous and combine it with other survey or interview data.

Who Natural England shares your data with

Natural England may share the personal data collected under this privacy notice with approved contractors who will be undertaking the activities or research on behalf of Natural England.

Natural England respects your personal privacy when responding to access to information requests. We only share information when necessary to meet the statutory requirements of the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.

How long Natural England holds personal data

Natural England will keep your personal data for 3 years after the end of your participation in our research.

What happens if you do not provide the data requested

If you do not provide the data:

  • Natural England will not be able to email you about the project or invite you to take part in workshops, surveys or interviews

  • the project team will not be able to take your experience and opinions into account

Use of automated decision making or profiling

The information you provide is not used for:

  • automated decision making (making a decision by automated means without any human involvement)

  • profiling (automated processing of personal data to evaluate certain things about an individual)

Transfer of data outside the UK

Natural England will only transfer your data to another country that is deemed adequate for data protection purposes.

Your rights

Find out about your individual rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).

Complaints

You have the right to make a complaint to the Information Commissioner’s Office at any time.

Natural England’s personal information charter

Natural England’s personal information charter explains more about your rights over your personal data.

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