Guidance

Privacy Notice for SCS Survey

Updated 16 December 2024

© Crown copyright 2024

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This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-civil-service-modernisation-mailing-list/privacy-notice-for-scs-survey

This notice sets out how we will use your personal data and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

Your data 

Purpose

As part of our social listening research on SCS (senior civil servant) culture and change in the Civil Service we are conducting an all SCS survey. This will help us to understand views and attitudes to Civil Service culture and change.

This survey is part of a wider piece of research into:

  • Civil Service culture
  • senior civil servant culture and experience of change
  • insights into the communication of change within the Civil Service
  • effective ways to engage with and support the senior Civil Service in driving culture and behaviour change

The data 

We will process the following personal data to enable us to send you a survey link:

  • business email address

The survey is completely voluntary and we will ask for the following information (none of which will be associated with your name or email address, as neither will be collected):

  • type of department/organisation 
  • time in role 
  • location 
  • grade/pay band
  • responses to culture questions 

The legal basis for processing your personal data is that it is necessary for the purposes of the legitimate interests pursued by the controller or by a third party. In this case that is to help us to understand views and attitudes to Civil Service culture and change.

Recipients 

As your personal data will be held on our IT infrastructure, it will also be shared with our data processors who provide email and document management and storage services to us.

Retention 

Your email addresses will be stored with us for 12 months, after which date, it will be removed from our systems.

Your rights

You have the right to request information about how your personal data is processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You may have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data, where it is used for direct marketing purposes.

International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses or an adequacy decision.

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

0207 276 1234

Cabinet Office Public Enquiries: Contact Form

The contact details for the data controller’s Data Protection Officer are: [email protected].

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

0303 123 1113

[email protected]

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

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