Guidance

Privacy Notice for Government Security Group (GSG) newsletters

Published 17 October 2022

© Crown copyright 2022

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected].

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-government-security-group-gsg-newsletters/privacy-notice-for-government-security-group-gsg-newsletters

1. Your data

1.1 Purpose

The purpose(s) for which we are processing your personal data is to provide an email newsletter about the work of Government Security Group. This may include letting you know about events or inviting you to respond to surveys.

1.2 Data

We will process the following personal data: Name and email address, IP address, whether emails are opened and links clicked, and inferred geo-location.

Your personal data were obtained by us from you when you requested that you were added to the subscription list for the Government Security Newsletter.

The legal basis for processing your personal data is: processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

1.4 Recipients

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide mailing list management, email, and document management and storage services.

1.5 Retention

Your personal data will be kept by us for as long as you wish to receive updates. At any point you can ask to be removed from this list. This distribution list will be reviewed periodically to ensure it is up to date and accurate.

2. Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data. You have the right to request that any inaccuracies in your personal data are rectified without delay. You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement. You have the right to request that your personal data are erased if there is no longer a justification for them to be processed. You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted. You have the right to object to the processing of your personal data where it is processed for direct marketing purposes. You have the right to object to the processing of your personal data.

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through an adequacy decision or reliance on Standard Contractual Clauses.

4. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or [email protected]. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

5. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are: Cabinet Office, 70 Whitehall, London, SW1A 2AS, or 0207 276 1234, or

[email protected].

The contact details for the data controller’s Data Protection Officer are: [email protected]. The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

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