FOI release

FOI - IT (Multi-Functional Devices) related enquiry

Updated 18 December 2023

Applies to England and Wales

18 August 2023 

FOI/108312

1. Request under the Freedom of Information Act 2000

Thank you for your email, received on 27 July 2023, in which you requested information from the office of the Pubs Code Adjudicator (PCA) under the Freedom of Information Act 2000.  

The Freedom of Information Act 2000 entitles you to: 

• know whether the information you have requested is held by the PCA; and
• be provided with that information, subject to any exemptions in the Freedom of Information Act 2000 which may apply.

You have requested the following information: 

I would like to make a request for the following information relating to the authority’s current Multi-Functional Devices and printing/scanning services contract(s) 

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)  

2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)  

3. How many contracts does this entail and what’s the award value for each? 

4. When do these contracts expire and do they have any extensions? 

5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)? 

6. What is the total number of devices supplied? 

7. What Managed Print Service software solution do you use? 

8. How many Mono MFDs and Colour MFDs do you have? 

9. What document management solution do you use? 

10. What High Volume printing devices do you use? 

11. Were any framework agreements used to procure the goods/services? If so, which ones? 

12. Any documentation you can provide me with, e.g. the order form  

13. What department is managing the contract and who’s the decision-maker? 

14. How many Adobe Acrobat (standard, professional and reader) licenses do you have? 

15. What is the annual cost? 

16. When is the renewal date? 

17. Who is responsible for the contract? 

18. Do you use any other PDF editing tools? 

In respect of questions 1 to 8, 11, 12 and 14 to 17, I can confirm that the office of the PCA does not hold the information that you request.  

The responses to questions 9, 10, 13 and 18 are as follows: 

• Question 9: the PCA uses packages supported by Microsoft 365 and a case management software solution provided by Legis Solutions.
• Question 10: the PCA has access to two Cannon Image Runner Advance printers.
• Question 13: the contract(s) to which your request relates are managed by the Department for Business and Trade (“DBT”) (formerly the Department for Business, Energy and Industrial Strategy).
• Question 18: the PCA has access to Kofax Power PDF software.

In the interests of providing advice and assistance, the PCA is an arm’s length body of DBT and is provided with all IT equipment, support and related services by DBT pursuant to the Small Business, Enterprise and Employment Act 2015.  

If you do not believe that the office of the PCA has provided an appropriate response to your request, as set out above, you are entitled to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original request and should be made in writing, quoting the above reference, to [email protected] or: 

PCA 

4th Floor  

23 Stephenson Street 

Birmingham B2 4BJ 

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.