Guidance

Privacy notice - digital identity trust framework

Updated 20 July 2023

© Crown copyright 2023

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected].

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/uk-digital-identity-and-attributes-trust-framework-beta-version/privacy-notice-digital-identity-trust-framework

Privacy Notice for [email protected]

1. Who is collecting my data?

The Department for Digital, Culture, Media & Sport (DCMS) helps to drive growth, enrich lives and promote Britain abroad.

We protect and promote our cultural and artistic heritage and help businesses and communities to grow by investing in innovation and highlighting Britain as a fantastic place to visit. We help to give the UK a unique advantage on the global stage, striving for economic success.

2. Purpose of this privacy notice

This notice is provided within the context of the changes required by the Article 13 & 14 of UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA). This notice sets out how we will use your personal data as part of our legal obligations with regard to Data Protection.

DCMS’ personal information charter explains how we deal with your information. It also explains how you can ask to view, change or remove your information from our records.

3. What is personal data?

Personal data is any information relating to an identified or identifiable natural living person, otherwise known as a ‘data subject’. A data subject is someone who can be recognised, directly or indirectly, by information such as a name, an identification number, location data, an online identifier, or data relating to their physical, physiological, genetic, mental, economic, cultural, or social identity. These types of identifying information are known as ‘personal data’. Data protection law applies to the processing of personal data, including its collection, use and storage.

4. What personal data do we collect?

Most of the personal information we collect and process is provided to us directly by you. This includes:

  • Your email address you provide to us when getting in contact with [email protected]
  • Any other information you may provide in your email

5. How will we use your data?

The personal data we process are the details of individuals who send an email to [email protected]. This is processed by DCMS for the purposes of the trust framework alpha testing, so we can respond to your queries and send and receive information related to the alpha testing.

The Data Protection Legislation states that, as government departments, the departments may process personal data as necessary for the effective performance of a task carried out in the public interest (i.e. a consultation). What will happen if I do not provide this data?

You will not be able to get in contact with [email protected] without at least providing your email address.

7. How long will my data be held for?

We will only retain your personal data for the duration of the alpha testing, which will not be longer than one year. This is in line with DCMS retention policy as the information is needed for the purposes set out in this document.

8. Will my data be used for automated decision making or profiling?

We will not normally use your data for any automated decision making. If we need to do so, we will let you know.

9. Will my data be transferred outside the UK and if it is how will it be protected?

We will not send your data overseas. If we need to do so, we will let you know.

10. What are your data protection rights?

You have rights over your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). The Information Commissioner’s Office (ICO) is the supervisory authority for data protection legislation, and maintains a full explanation of these rights on their website DCMS will ensure that we uphold your rights when processing your personal data.

11. How do I complain?

The contact details for the data controller’s Data Protection Officer (DPO) are:

Data Protection Officer
The Department for Digital, Culture, Media & Sport
100 Parliament Street
London
SW1A 2BQ

Email: [email protected]

If you’re unhappy with the way we have handled your personal data and want to make a complaint, please write to the department’s Data Protection Officer or the Data Protection Manager at the relevant agency. You can contact the department’s Data Protection Officer using the details above.

11.1 How to contact the Information Commissioner’s Office

If you believe that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. You may also contact them to seek independent advice about data protection, privacy and data sharing.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Website: www.ico.org.uk

Telephone: 0303 123 1113

Email: [email protected]

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

12. Changes to our privacy notice

We may make changes to this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, DCMS will take reasonable steps to let you know.

This notice was last updated on 02/08/2021

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