INTM162160 - UK residents with foreign income or gains: certificates of residence: how a customer should make a request
Customers should follow the appropriate guidance to determine how requests for certificates of residence (including requests for residence to be certified on specific forms) and letters of confirmation (see INTM162140) should be made.
All requests should include all of the information referred to at INTM162020 as well as the name, address and Unique Tax Reference or National Insurance Number of the person in whose name the certificate or letter is required.
Individuals
All individuals should complete the online form which can be found under the section “UK residents - claiming tax relief or exemption for foreign income or gains” in the link below (unless the other state provides a specific form, in which case they should send it to the address referred to in the same section).
How to claim for a CoR to claim tax relief abroad
Companies
Companies whose tax affairs are dealt with by Large Business Service should send requests digitally using the RES1 online service, other than requests for COR pre-orders (see below).
Historically Large Business has accepted requests for CORs earlier than the end of the accounting period (AP) they certify as a large amount of companies APs end in December, for example a request in November for an AP ending in December where the certificate will be produced in January. This is known as a pre-order. Companies who require a pre-order should send these to the Large Business Contact Us Mailbox. This service is only available for December APs.
Other companies whose tax affairs are dealt with by Local Compliance should send all requests digitally using the RES1 online service. If you need to send HMRC a document produced by a foreign tax authority to complete, you may do so to
Corporation Tax Services
HM Revenue and Customs
BX9 1AX
United Kingdom
Partnerships (including Lloyd’s Syndicates)
Partnerships with a CCM or Customer Coordinator (CC) within the Large Business Service or Large Partnership Unit should send all requests to the CCM or CC, or any other person nominated by the CCM/CC to handle such requests.
All other partnerships should make their requests digitally using the RES1 online service.
Trusts (including non-registered pension schemes)
Trusts should send requests to the following address:
HM Revenue and Customs
Trusts
BX9 1EL
United Kingdom
Registered Pension Schemes
All registered pension schemes should make requests using form APSS 146E. A scanned PDF copy of the form may be sent to [email protected] if applying by email.
Alternatively a copy of the completed form APSS 146E may be posted to
HM Revenue and Customs
1 Unity Square
Pension Scheme Services
Nottingham
NG2 1AW
Form APSS 146E can be found at:
Pension Schemes: application form APSS146E
Where the other state provides a specific form on which residence should be certified, the completed form should be sent by post with a completed APSS 146E form to the address above.
Completed forms APSS 146C and APSS 146D must also be provided if a third party is requesting a certificate of residence on behalf of the registered pension scheme, unless
- third party authorisations have already been provided on forms APSS 146A and APSS 146B in relation to repayments of UK tax, and
- it is confirmed in writing that those third parties are also authorised to deal with requests for certificates of residence.
If there are any changes to the persons authorised to handle requests for certificates of residence, APSS 146C & APSS 146D forms will be required.
Forms APSS 146C and APSS 146D can be found at:
Pension Schemes: application form APSS146C
Pension Schemes: application form APSS146D
The completed forms should be sent by post to the address above. Where a form APSS 146E is sent by email, the customer should confirm whether forms APSS 146C and D forms are being submitted by post.
Collective Investment Schemes
Authorised Investment Funds should send their requests to the HMRC Collective Investment Schemes Centre by completing form CISC9 –
Collective Investment Schemes: form CISC9
The completed form CISC9 may be sent by email to [email protected], or by post to:
Collective Investment Schemes Centre
HM Revenue and Customs
Wealthy & Mid-Size Business Compliance S0836
Newcastle
NE98 1ZZ
Where the other state provides a specific form on which residence should be certified, the completed forms should be sent with a completed CISC9 form by post to the address above.
Charities
All charities should send their requests to:
Charities, Savings and International 2
HM Revenue and Customs
BX9 1BU
Public Bodies
Customers dealt with by Public Bodies Group, other than charities (see above), should send requests to their CCM or by using the RES1 online service.