Open call for evidence

DSIT Central Statistics user engagement exercise - privacy notice

Published 18 December 2024

1. Summary

This notice sets out how we will process your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).  

For data protection purposes, the Department for Science, Innovation and Technology is the data controller. 

2. Your Data 

We will process the following personal data:  

• your email address (only if is this is provided in response to an optional text box, otherwise your response will be anonymous) 

3. Purpose 

The purpose(s) for which we are processing your personal data is:  

so that we can contact you regarding your response or other matters relating to the statistics we produce 

4. Legal basis of processing  

The legal basis for processing your personal data under Article 6 of the UK GDPR is:  

1(a) Consent: You consent to the processing of your personal data for one or more specific purposes. Should you change your mind, you can withdraw consent at any time by contacting [email protected]   

5. Recipients 

This engagement exercise is being run using a platform called ‘Qualtrics’. The Qualtrics privacy policy explains how they collect, safeguard and process your data. 

As part of our IT infrastructure, your personal data will be stored in the UK on systems provided by our data processors - Microsoft and Amazon Web Services. This does not mean we actively share your personal data with these entities; rather, they are technical service providers who host infrastructure supporting our IT systems 

6. Retention  

Your personal data will be kept by us for up to one year after the conclusion of this engagement exercise.  

7. International Transfers 

Your personal data will be processed in the UK. Your personal data will not be processed in the European Economic Area (EEA), or by an international organisation.   

Qualtrics use a UK-based data centre to store data collected from surveys run by DSIT. 

8. Your Rights 

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.  

You have the right to request that any inaccuracies in your personal data are rectified without delay.  

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.  

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.  

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.  

You have the right to withdraw consent to the processing of your personal data at any time.   

To exercise your rights please contact the Data Protection Officer using the contact details below. 

9. Contact Details 

The data controller for your personal data is the Department for Science. Innovation and Technology (DSIT). You can contact the DSIT Data Protection Officer at:  

DSIT Data Protection Officer  Department for Science, Innovation &Technology  22-26 Whitehall  London  SW1A 2EG 

Email: [email protected] 

If you are unhappy with the way we have handled your personal data, please write to the department’s Data Protection Officer in the first instance using the contact details above.  

10. Complaints 

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an UK independent regulator.  The Information Commissioner can be contacted at:  

Information Commissioner’s Office  Wycliffe House  Water Lane  Wilmslow Cheshire  SK9 5AF 

Telephone: 0303 123 1113 

https://ico.org.uk/make-a-complaint/

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.  

11. Updates to this notice 

If this privacy notice changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it, and under what circumstances we will share it with other parties. The ‘last updated’ date at the bottom of this page will also change. 

If these changes affect how your personal data is processed, we will take reasonable steps to let you know. 

Last updated: 18/12/2024