Guidance

02. User guide for contract notification report

This user guide, template and glossary are discontinued since the launch of the new DefCARS on 15 March 2017 and are therefore for reference purposes only.

• From: Single Source Regulations Office
• Published: 1 April 2016
• Last updated: 9 January 2017 — See all updates

Documents

Contract notification report template

MS Excel Spreadsheet, 1.45 MB

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User guide for contract notification report

PDF, 1.9 MB, 22 pages

Contract notification report glossary of terms

PDF, 158 KB, 8 pages

Details

The contract notification report (CNR), together with the contract reporting plan and the contract pricing statement, are part of the initial reporting following the contract being signed.

The CNR establishes the contract management baseline and provides metric information that can be compared with the interim contract report and contract completion report. The CNR supports the development of benchmark and parametric information. The CNR is split in a standard way, via the defined pricing structures to allow comparison across projects.

The CNR is applicable for all qualifying defence contracts.

The report provides initial contract information including a list of deliverables, the associated output metrics, the defined pricing structure and estimated cost recovery bases. The report records the following information:

• a list of key deliverables as specified in the contract, with a brief description and the associated output metrics;
• an annual profile of the following, which were used in determining the contract price:
  • any risk contingency element;
  • planned profit;
  • maximum profit resulting from any adjustments;
  • estimated costs split by defined pricing structure at the time the contract was let or amendment made;
  • total amount of Allowable Costs (non-recurring) split by defined pricing structure; and
  • the estimated amount of each cost recovery base set out in the contract reporting plan.
• a list of all anticipated payments exceeding £100,000, or 1 per cent of the contract value expected to be made, and the payment amount and the date of payment and currency;
• a list of all deliverable milestones set out in the contract, and dates where applicable; and
• a list of actual or intended subcontracts that the primary contractor has entered into, or expects to, with a value not less than £1 million; or a list of the top 20 subcontractors if more than 20 subcontractors.

The contractor must provide a contract notification report for the qualifying defence contract within one month of the initial reporting date. The initial reporting date is the date the contract was entered into (time of agreement not contract signature date if this date is different) or the date the contract was amended (if the contract becomes a QDC by amendment).

Published 1 April 2016
Last updated 9 January 2017 + show all updates

1. 9 January 2017

   Version 3 of report template published to update some cell formatting and formulas

2. 4 October 2016

   Version 3 of user guide published

3. 1 April 2016

   First published.