Guidance

07. User guide for contract completion report

This user guide, template and glossary are discontinued since the launch of the new DefCARS on 15 March and are therefore for reference purposes only.

• From: Single Source Regulations Office
• Published: 1 April 2016
• Last updated: 9 January 2017 — See all updates

Documents

Contract completion report template

MS Excel Spreadsheet, 1.45 MB

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User guide for contract completion report

PDF, 199 KB, 15 pages

Contract completion report glossary of terms

PDF, 158 KB, 8 pages

Details

The contract completion report (CCR) is the final part of contract reporting following the completion of the contract.

It includes the same information as the contract notification report and interim contract report, but captures the final costs and outcomes on schedule, risk and metrics.

The CCR supports the understanding of variances and the development of benchmark and parametric information. The CCR is split in a standard way, via the defined pricing structures to allow comparison across projects.

The report provides a final summary of the contract performance and records the following information:

• a list of key deliverables in the contract, with a brief description and the associated output metrics;
• an annual profile of the following elements, which were used in determining the contract price and the actual costs incurred and forecasted:
  • any risk contingency element;
  • the planned profit;
  • the profit resulting from any adjustments;
  • the total amount of Allowable Costs (non-recurring) split by defined pricing structure; and
  • the amount of each cost recovery base set out in the contract reporting plan.
• variance analysis between the annual profile of the estimated cost and the actual cost and an assessment of forecast final payments;
• a list of all payments exceeding £100,000 or 1 per cent of the contract value, the payment amount and the date of payment and currency;
• a description of any event that has occurred, or circumstances that have arisen, since the contract was entered into, which have had or are likely to have a material effect in relation to the contract;
• a forecast of any target cost incentive fee (TCIF) adjustment or any final price adjustment that the contractor expects will be made;
• a list of all deliverable milestones set out in the contract and dates where applicable and the reasons for variance; and
• a list of subcontracts that the primary contractor has entered into with a value not less than £1 million, or the top 20 subcontractors if there are a large number.

The contractor must provide a contract completion report within six months after the contract completion date of the qualifying defence contract.

Published 1 April 2016
Last updated 9 January 2017 + show all updates

1. 9 January 2017

   Version 3 of report template published to update some cell formatting and formulas

2. 20 October 2016

   Version 3 of user guide published

3. 1 April 2016

   First published.